Dezeen Jobs

London-based studio Miminat Designs is looking for an executive administrative assistant/business development assistant to support the next phase of its growth.

Job overview

This hybrid role is on a part time or freelance basis and extends into business development, playing a key role in ensuring seamless operations, handling administrative tasks and overseeing project and client relationships. The ideal candidate should have previous experience in a luxury interior design, furniture or architecture company, showcasing impeccable organisational skills, a keen interest in business growth and development, and a proactive approach to handling responsibilities.

Responsibilities

Administrative tasks:

• manage and maintain managing director schedules, including calendar management, appointments and travel arrangements
• PA support to managing director and senior team
• manage and maintain client and project schedules, including calendar management, appointments and travel arrangements
• managing the company’s contact database
• act as a gatekeeper, screening and directing phone calls, emails and correspondence
• prepare reports, presentations, timelines/schedules and documents for meetings and presentations
• assistance with general office operations, including managing supplies, ordering samples, equipment maintenance and vendor relationships
• coordinate meetings and events, handling logistics and necessary arrangements
• handle confidential information with discretion and professionalism
• collaborate with various departments to facilitate efficient communication and workflow
• assist in coordinating projects and initiatives across teams, ensuring timely completion

Business development tasks:

• responsible for exploring opportunities in business expansion through thorough research and development
• creating business proposals for the company’s upcoming initiatives as well as additional work for on going project, coordinating these with the managing director
• collaborate with the sales, design and project management teams to gather necessary information for clients and bids
• create comprehensive project method statements outlining the working procedures for all the project phases
• help with ongoing project related duties, such as price negotiations, contract development and client Q&A
• lead the end-to-end bid process, from identifying opportunities to preparing and submitting bids
• write and edit content for proposals, ensuring accuracy, clarity and alignment with client needs
• manage timelines for bid submissions, ensuring all deadlines are met
• cultivate relationships with potential clients, understanding their needs and preferences

Requirements:

• proven experience as an executive administrative assistant or in a similar role
• exceptional organisational and time-management skills
• possess a talent for mathematics and has the ability to work quickly and discreetly with huge and complex spreadsheets
• have a deep understanding of work stages and practises used in the interior design, furniture and architecture sector
• be meticulous, appreciate reading the small print and be knowledgeable about what it means
• has great administrative, organisational, proofreading and document-producing abilities
• has an eye for detail
• excellent presentation skills
• posses the capacity for prompt follow-up and good time management skills
• proficiency in Adobe InDesign, MicroSoft PowerPoint, Word and Excel is a must
• strong verbal and written communication skills
• must be London-based

Qualifications:

• Bachelor’s degree in business administration, management, interior design or related field
• previous experience in the interior design industry is advantageous
• ability to multitask and prioritise tasks effectively in a fast-paced environment

Benefits:

• opportunity to increase your earnings through a commission-based initiative structure
• opportunity to work in a creative and collaborative environment
• professional development and growth opportunities within the company

Please send a copy of your CV and cover letter via the apply for job button below.

Proof of your eligibility to work in the UK (without restriction) will be required.

www.miminat.co.uk

• Applications have closed.