London, UK
Office manager/PA
at General Projects
General Projects is seeking an office manager/PA to join its team in London for a period of 12 months for maternity cover.
General Projects is a future-thinking developer that designs and develops creative, inspiring, and innovative buildings across the UK that focus on sustainability and social impact.
Reporting to the CEO/COO, you will form an integral part of the team as office and administrative support undertaking a range of activities to ensure the day-to-day smooth running of this young, fast-paced start-up.
The successful candidate must be able to coordinate a range of tasks efficiently with initiative and enthusiasm.
The role is based at General Projects HQ in Marylebone. It will be office-based, five days a week although occasional homework will be supported.
Key responsibilities will include:
- creating and issuing invoices on Xero and being able to update/track/run financial reports and work alongside the company accountant and bookkeeper
- issuing payroll, managing HR matters and company schemes
- managing the CEO’s busy and ever-changing diary, scheduling meetings as necessary
- arranging travel for CEO and team, booking hotels when needed
- managing all incoming and outgoing posts, deliveries, and couriers
- maintaining the overall tidiness and appearance of the office, ensuring the office environment is organised and rectifying any issues as necessary
- assisting with general daily communications – answering calls, greeting clients, setting up meetings and serving refreshments as required
- assisting the team with purchasing and ad hoc jobs
- organising events and team trips
Essential experience and skills:
- two to three years’ experience working in a similar role
- strong knowledge and experience in Xero
- excellent organisational and multi-tasking abilities
- accuracy and attention to detail
- ability to handle confidential and sensitive information with discretion
- polite telephone and client-facing manner
- confident, friendly, and proactive
- able to work independently without supervision
- numerate and analytical with excellent written and verbal communication skills
- proficiency in Microsoft Office and Dropbox essential
Please submit a CV and brief cover letter via the button below, including why you think you would be a good fit for the role.
General Projects is an equal-opportunity employer. We encourage applications for candidates of all backgrounds and experiences.