London, UK
Procurement agent
at Ben Thompson
Ben Thompson is looking for a procurement agent to join its team in London.
Full-time: four days per week
Start: mid-May 2024
The procurement agent would be considered a key contributor across all key stages of FF&E procurement. They will support the procurement manager, the finance director and the FF&E design teams across all aspects of FF&E procurement, production, logistics, installation and financial reconciliation.
This is a non-design-orientated role ideal for those with knowledge of FF&E and enthusiasm for interior design who enjoy focused project delivery.
We are looking for a motivated, experienced and technically confident candidate who aligns with bwt’s sensitive and holistic ethos.
Qualifications and skills:
- two-plus years’ relevant experience in an FF&E procurement role
- excellent working knowledge of Excel and Microsoft Suite; proficiency in procurement and inventory management software
- strong communication skills, fluent in both spoken and written English
- exceptionally well-organised with an analytical, problem-solving approach
- meticulous and detail-oriented
- comfortable working across multiple projects and focused on working to tight deadlines
Responsibilities:
- consult with the project team to determine the FF&E procurement scope, programme and budget; maintain procurement schedules across multiple projects; monitor spending to ensure budget is maintained across FF&E, production, logistics and installation
- liaise with external suppliers and internal teams during purchasing to ensure orders are accurate and comprehensive; carry out associated administration using proprietary procurement software Servoy (software training will be provided); ensure all specified items are compliant with necessary regulations; collate and issue FF&E operational manuals with care instructions, warranties and certificates; nurture strong relationships internally and with external partners on all procurement-related matters
- abide by each client’s accounting processes across multiple currencies
- work with the finance director on regular financial reporting to the client and designated project QS; produce a reconciliation report of finalised project costs including full VAT invoices, currency conversion actuals and customs fees
- coordinate logistics globally including shipping, storage, inventory management and delivery with an understanding of each client’s varied logistical and warehousing requirements; experience with varied import/export customs procedures and paperwork is highly beneficial
- monitor risk assessment strategy for successful FF&E delivery; create installation schedules across your projects including interpreting floor plans and working alongside internal and external project teams; manage installation of projects on-site, coordinate activities with operations and on-site teams
About bwt
London-based design company specialising in interior design, architecture and brand creation bwt was founded in 2011 by British designer, Ben Thompson. Most recognised for designing the award-winning hotel Heckfield Place our growing team is quietly delivering a diverse range of exceptional projects across the globe. Its signature aesthetic is one of understated elegance and effortless design; the resulting lightness of impact subtly speaks of the people and places at the core of each project.
The company offers a four-day working week. This role is hybrid, based in our inspiring west London studio for a minimum of three days per week.
Please submit your covering letter, CV, portfolio and salary expectations with the subject ‘Procurement Agent’ via the ‘apply for job’ button below.