London, UK
Bid coordinator
at Plan A Consultants
Plan A Consultants is hiring a bid coordinator to join its team in London.
The Plan A Team is growing fast and we are looking for an experienced and proactive bid coordinator to join our London office. We are a friendly team, focused on knowledge sharing, learning, development and approachability. We are hands-on and like to go above and beyond to help architects and designers deliver successful projects.
About us
We are a specialist design management consultancy based in London. We provide design management services to support and guide many of the world’s best architects and designers through the design stages of a project. These include Bjarke Ingels Group, David Chipperfield Architects, Snøhetta and RSHP.
Our company is built around an ethos of forming close working relationships and having a mutual understanding of how design happens. We are proud to be known as the best in our field, reinforced by recently winning Building Magazine’s, Consultant of the Year for the third time.
With a team of over 50 people across our London and Cape Town offices, we actively encourage our team members to be directly involved in shaping the business and its culture, whether this is their own careers or simply the ability to shape our direction and how we are organised.
About the role:
- support the director team to lead and coordinate all bids and bid-related elements, including tools and resources
- manage the bid process for all opportunities, ensure bids are of consistent quality and coordinate input from others to ensure deadlines are achieved
Responsibilities include:
- delivering strategic and high value bids that align with Plan A’s vision and standards
- creating high quality bid materials – formulating persuasive written proposals which clearly articulate Plan A’s service and added value
- overseeing and promoting best practice of the bid function
- developing a robust understanding of how Plan A support architects and designers with specialist design management
- be able to communicate confidently to external parties
- be able to achieve objectives and business-related KPIs related to bids and bid functions
- able to build and maintain strong relationships with key clients and prospective new clients (primary relationship holder will be via the director team)
- managing the quality of all bids, ensuring the creation of compliant, compelling and error-free documents
- drafting, editing and reviewing bid content, ensuring it is well-structured, persuasive and tailored to our client’s requirements
- reviewing and proofreading all bid submissions to ensure consistency, accuracy and adherence to the client specifications
- collaborating internally to gather all necessary information to ensure that high-quality proposals and submissions reach clients within deadlines
- managing the post-submission bid process
- preparing templates, CVs and other bid-related documentation, including Plan A proposals
- developing and maintaining bid-related tools, files and documentation
- identify and track bid and win data and analyse the results to provide competitive advantage and identify trends
- conduct research to understand our clients’ needs, project scope and other information to strengthen our bid strategy
- track bid opportunities and upcoming competitions, submissions and outcomes.
- report back to directors on bid success, provide recommendations to improve and deliver winning bids
Expected behaviours:
- proactive and hands-on with a keen eye for detail
- creative and strategic thinker who can craft compelling proposals
- able to manage competing and changing priorities and meet tight deadlines
- a natural communicator with strong interpersonal skills
Core skills and qualifications
We are looking for professionals who possess an understanding of the architecture and design industry, ideally with a working background in architecture and/or the built environment is ideal.
- previous experience in a similar role (eg. bid coordination, proposal management) within a design/construction environment is desirable
- possess a bachelor’s degree in marketing/communications and/or design/construction
- high level of accuracy in editing and proofreading
- a true team player who can effectively coordinate with colleagues and clients
- proficiency in MS suite (Word, PowerPoint, Outlook) is essential
- proficiency in Adobe (InDesign) is essential
- APMP certification is desirable but not essential
What you’ll get
Along with working with some of the world’s best architects and designers on high-profile international design projects, we provide a comprehensive benefits package, a close-knit team environment and office culture, along with opportunities for career development and further education or training.
- competitive salary and benefits scheme
- 25 days annual leave with a birthday bonus day, increasing with long service
- ability to buy additional annual leave
- pension scheme (3% employee, 7% employer)
- private health insurance (BUPA)
- paid professional subscription annually
- employee assistance programme and mental health responders
- subsidised gym or health membership
- interest-free season tickets
- long-service rewards
- wellness benefits – cycle to work, eye test vouchers
- opportunities for learning, development and career advancement
- social culture with frequent team socials
How to apply
We would love to hear from you and we are always open to applications! Please submit your cover letter, explaining why you want to work for Plan A, and a CV via the ‘apply for job’ button below.
We encourage applications at all levels and are open to graduate and placement applications.
We celebrate diversity and are open to applications from all backgrounds! Please don’t hesitate to reach out if you have any questions or would like more information about the role.