London, UK
Studio and finance coordinator
at We Made That
We Made That is seeking a sudio and finance coordinator to join its team in London.
Are you a motivated and energetic coordinator who enjoys working as part of a creative studio environment?
We are seeking an eager and adaptable studio and finance coordinator to join our team of architects, urban designers and researchers based in Bermondsey, London. You should be resourceful and committed, with an attention to detail and thoroughness.
We’re looking for someone that thrives in a productive and fast paced working environment and is keen to gain knowledge and experience in the different operational aspects of our practice. Prior professional experience in the built environment, architecture and design sectors is a desirable advantage but not essential.
The role is incredibly varied, so adaptability and flexibility will be required to meet the wide spectrum of requirements, which span hands-on tasks to ensure the smooth running of the office and organising team social events, through to financial administration and project support. We expect this
to be a full time role but can accommodate different working patterns at lesser hours.
Responsibilities and tasks
The ideal candidate will be capable of working closely with the practice leadership and wider team, in a role which will include financial administration, office management and broader support. Whilst you may not have experience in all of these areas, we’re looking for a driven applicant keen to expand their knowledge and skill set as part of this varied and exciting role.
Key roles will include:
Financial administration:
- undertaking invoicing and chasing debtors
- processing payment runs and liaising with suppliers
- maintaining accurate book-keeping records, processing VAT returns
- supporting external accountants with information for management and annual accounts
- processing staff and project related expenses
- preparing financial reports and budgets, analysis and planning to support the financial health of the practice
General administration:
- scheduling weekly, quarterly and ad hoc team meetings, strategy sessions and other social events, including providing coordination and support where necessary
- coordinating and providing information for insurance renewals, accreditations and memberships
Office coordination:
- managing incoming phone calls, emails and post
- greeting guests and visitors to the office
- maintaining supplies of stationery, cleaning and other office supplies and ensuring everything is in good working order
- liaising with all office suppliers, contractors and consultants
IT coordination:
- liaising with external IT support
- assisting with set up and maintenance of hardware, software and systems
- fielding and fixing basic IT issues and queries
New business coordination:
- interfacing with procurement portals on clarifications, deadlines and tender requirements
- supporting with bid submission documents and templates
- maintaining internal CRM systems and managing new business enquiries
Quality assurance and project support:
- understanding environmental and social aspects of our work
- maintaining up to date information on all office systems, policies and procedures and ensuring administrative and organisational compliance
- monitoring, reviewing and assisting in the completion of QMS and B-Corp requirements
Competencies, skills and experience
The ideal candidate will have prior experience of office or practice administration at a small/ medium-sized professional services business, as well as being organised, self-driven and a personable team player.
Essential:
- financial literacy ranging from invoicing to budget management
- excellent command of spoken and written English
- relevant professional experience within an office/financial administration role
- familiarity with bookkeeping software (Xero, Quickbooks etc)
- proactive approach and with solid prioritisation and organisation skills
- fluency in MS Office (Excel,Word)
- conscientious, with strong communication and interpersonal skills
- strong numerical and analytical skills and with excellent attention to detail
- exemplary time management skills and an ability to multi-task and work against tight deadlines
- demonstrated commitment to professional development and learning
Desired:
- experience in using CMAP
- proficiency in Adobe InDesign
- qualification or experience in business management/finance
Benefits
On top of a competitive salary, we offer staff a wide range of benefits: hybrid working options, flexible working hours policy, pension and enhanced parental leave provision, profit share, paid professional memberships, training opportunities, cycle-to-work scheme, and an interest-free TfL season ticket loan. Our internal wellbeing and activities programme includes social events and field trips, as well as wider support.
Equal opportunities
Candidates must be eligible to work in the UK and would ideally be available to start in November 2025.
We Made That is an equal opportunities employer, accredited as both London Living Wage and the Mayor of London’s Good Work Standard employer. We are keen that our practice reflects the diversity of communities we design for, and welcome and encourage applications from individuals from groups historically under-represented in the sector.
How to apply
Please send a digital copy of your CV to [email protected] (max 10MB) along with a covering letter outlining how you meet the criteria. Mark the subject line with ‘Studio and Finance Coordinator’.
Pay will be commensurate with experience and we request that you set out your pay expectations in the covering letter.
Deadline
Deadline for applications is 22 October 2025.
About We Made That
We create equitable places through incisive research and impactful projects. We work exclusively for the public sector and charities and are committed to delivering public good.
Our multi-disciplinary team delivers urban research, strategies and masterplans, and public spaces and buildings. Together, we provide considered and thorough intelligence, shape healthy, fair and well-designed places and bring life and value to the built environment. We are driven by making better places for all.
We were awarded the Architect Employer of the Year at Architect of the Year Awards 2024.
We Made That was established in 2006, and became a Certified B Corporation in 2021 with a new legal accountability to balance profit and purpose. We deliver projects across the UK from offices in London and Manchester.