London, UK
Part-time office manager
at Witherford Watson Mann Architects
Witherford Watson Mann Architects is looking for a part-time office manager (maternity cover) to join its practice in London.
The primary function of the role is to provide administrative support to the architectural staff and directors. The role is part-time for three days a week and is an 11-month fixed-term contract as maternity cover.
The role will include
General admin:
- answering the telephone
- opening and dealing with post
- calendar management and arranging appointments
- ordering supplies
Providing support to the three directors and the office:
- attending and organising director meetings and office meetings
- making travel arrangements, booking tickets and accommodation
- monitoring insurance and office equipment renewals
Managing the office premises:
- managing keys and office security procedures
- liaising with managing agent regarding H&S, maintenance and repair
Managing HR:
- managing induction of new staff
- writing and updating office policies and the employee handbook
- monitoring holiday and leave requests
Taking responsibility for health and safety within the office:
- act as H&S manager and liaise with WWitherford Watson Mann Architects’ H&S consultant, to ensure that the practice’s health and safety, fire and first aid arrangements are met as required by legislation
- preparing all documentation for the annual SMAS application
- coordinating H&S training for employees
Looking after and organising staff training and development:
- organising work experience students
- coordinating training courses for employees
- providing support with organisation of CPD’s
Managing office finances and invoicing:
- processing finances through Xero bookkeeping software
- raising, logging and chasing sales invoices
- paying and logging purchase invoices
- monitoring petty cash and expense claims
- liaising with the bookkeeper to administer monthly salaries
- processing all payments to HMRC
The right candidate will be highly-organised and numerically confident with experience in a similar role.
Essential skills include:
- excellent time management skills and the ability to prioritise tasks
- financial literacy with experience in invoicing and payroll
- proficiency in MS Office Suite
- proficiency with the Adobe Creative Suite along with Photoshop and InDesign
- proficiency with Xero bookkeeping software
- careful attention to detail
- self-motivated and proactive
- exceptional organisational and communication skills
- work well in a team and confidently as an individual
To apply, please send a CV and cover letter using the ‘apply’ link below.