London, UK
Practice manager
at Benedetti Architects
Benedetti Architects is looking for a practice manager to join its team in London.
Renato Benedetti formed Benedetti Architects in 2016, following 20 years of award-winning success as co-director of McDowell+Benedetti Architects. Working with an open-minded, collaborative approach, Benedetti Architects explores disparate possibilities to tease out fresh solutions on a wide spectrum of projects throughout the UK and abroad.
We are seeking to fill the key role of practice manager who has a responsibility, under the director, for leading the administration side of the practice. This includes general practice management, marketing and PR, premises management, project and administrative support.
The role is varied and daily tasks include:
Practice/financial management
Day-to-day overview of all office systems/protocols, petty cash, liaising with bookkeeper and accountants on a monthly basis, filing, updating practice policies and records and assisting the director.
Marketing, new business and publicity
Promoting the practice via social media, updating company website and promotional documents, liaising with the press, researching new OJEU notices through tender portals, generating PQQ/ITT submissions, awards and helping with presentations.
Premises management
Ordering supplies when needed, liaison with landlord, sub-tenants, suppliers, IT consultants and cleaners.
Administration support
Meeting and greeting, answering the phone, dealing with post/enquiries/deliveries, database management, archiving/filing, travel bookings, general office organisation and staff events.
HR
Knowledge of visa and immigration procedures, updating annual leave and staff records, recruitment and general knowledge of employment and data protection laws.
This job description reflects the core activities of the position, although there may be changes in the emphasis of duties as required from time to time.
Skills, qualifications and experience:
- Microsoft applications to advanced standard
- working understanding of Adobe software
- at least five years’ experience in similar role and industry
- knowledge of health and safety and employment laws
- knowledge and experience using project management systems, (WorkflowMax)
- fluent English, written and verbal
- ability to represent the firm to visitors, clients and consultants
- knowledge or understanding of document control systems
- experience in preparing contractual documentation
- experience of managing, motivating and developing staff
- be reliable and self-directed, able to follow through and complete tasks to a high standard
- friendly and approachable, whilst being assertive when necessary, with the ability to make quick and timely decisions
- flexibility/team player – a willingness to use their own initiative and put their hand to anything that’s asked of them, often at very short notice
- confident in communicating at all levels and cultures
- organised and able to work to their own deadlines
The job is intended to be full time (although a part-time role may be considered). Salary will be dependent on experience and full-time/part-time status.
We are looking to fill this role as soon as possible. If you meet the above criteria, please email your CV and a brief covering letter setting out; why you think you would be suitable, your availability/notice period, preference regarding full or part-time and your preferred salary range using the ‘apply’ link below.
Benedetti Architects is an equal opportunity employer, provides training and encourages career development.