Dezeen Jobs

Nichetto Studio is looking for an experienced executive personal assistant to join our creative team in Stockholm, Sweden.

In this role you will report directly to the Founder, Luca Nichetto, providing executive, administrative, and development support to Luca and senior leadership. You will serve as the primary point of contact for all internal and external matters. This role will have a possibility of flexible working hours part-time or full-time, to be agreed upon.

Your responsibilities:

• manage the executive and studio agenda
• manage incoming studio emails and correspondence
• manage invoicing, suppliers/consultants, expense reports, and legal documents
• organise travel and itinerary for the executive and team
• organise and plan meetings, coordinate events, press interviews, conferences and talks
• work closely with studio PR team on press-related matters and project archiving
• liaison with clients from contract execution to project launch
• assist and support in project management and team resourcing
• support HR-related matters such as employee contracts, hiring, on-boarding process, etc.
• procurement of office supplies, office management
• property management, facility maintenance, and repairs
• answering phones, accepting packages and other deliveries, greeting clients, etc.

Your experience includes:

• prior experience as a PA, preferably in a creative field, or have interest in the creative industry
• experience in creating and maintaining office/project management systems
• confident, professional, and self-motivated
• ability to work on their own initiative with limited supervision
• highly organised with excellent time management skills
• ability to communicate clearly and concisely with clients, internally and externally
• ability to multitask with a high level of attention
• knowledge of project management tools such as Team Deck, Asana, etc.
• familiar with basic office software: Word, Excel, Outlook. Knowledge of Adobe CS is a plus
• fluent in English, verbal and written. Fluency in Italian and/or Swedish, a plus
• preferably experience working in Sweden
• eligible to work in the EU

www.nichettostudio.com

• Applications have closed.