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Danny Forster & Architecture is hiring an executive assistant and office manager to principal to join its team in New York.

Danny Forster & Architecture – an award-winning architecture and media firm known for global design, development strategy, and storytelling – is seeking a highly organized, proactive, and resourceful executive assistant and office manager to principal Danny Forster.

This is a critical, high-trust role that blends executive support with ownership of day-to-day office operations. The ideal candidate thrives in a fast-paced, high-accountability environment, anticipates needs before they arise, and takes pride in creating both operational excellence and a well-run, welcoming office.

Key responsibilities

Executive support:

• manage complex, ever-shifting calendar across business, media, development, and personal commitments – ensuring priorities are clear, logistics are seamless, and time is protected
• coordinate and confirm meetings (virtual and in-person), interfacing confidently with high-profile clients, partners, and internal teams
• plan and manage domestic and international travel, including detailed itineraries and real-time troubleshooting
• track and submit personal and professional expenses accurately and on schedule
• serve as a gatekeeper and representative – drafting correspondence, managing inbound communication, and ensuring timely, polished responses
• anticipate needs proactively with strong judgment, discretion, and follow-through.

Office and operations management:

• own day-to-day office operations to ensure a highly functional, organized, and welcoming workspace
• manage office inventory and procurement, including supplies, kitchen stocking, and overall workplace readiness
• oversee materials library: maintain organization, order samples, and ensure resources are current and accessible to the team
• coordinate with external IT partners to manage technology needs, onboarding, troubleshooting, and equipment ordering
• partner with CFO or finance team to track, organize, and ensure timely payment of office-related expenses and vendor invoices
• support and enhance team culture by coordinating team events, lunches, celebrations, and internal moments (birthdays, milestones, etc.)

Team and project coordination:

• collaborate closely with internal teams to maintain alignment on priorities, deadlines, and shifting schedules
• help streamline communication and workflows across the office to improve efficiency and clarity

What we’re looking for:

• three plus years’ of executive assistant experience supporting senior executives (experience in a creative, design, or fast-paced environment preferred)
• strong organizational skills with exceptional attention to detail and follow-through
• highly responsive, adaptable, and calm under pressure
• excellent written and verbal communication skills – polished, concise, and professional
• strong judgment and discretion; understands how to handle sensitive information
• proactive mindset – able to anticipate needs and solve problems independently
• high emotional intelligence and ability to navigate different personalities and priorities
• a collaborative, team-oriented approach with a willingness to jump in wherever needed
• thoughtfulness around scheduling and protecting time – both professionally and personally
• based in (or willing to relocate to) New York City; this is an on-site role

Why this role matters

This role is central to how the principal operates and how the office functions day-to-day. Success in this position means enabling focus, reducing friction, and creating an environment where both leadership and the broader team can perform at a high level.

We view this role as an opportunity to build a long-term partnership. Exceptional candidates who demonstrate strong operational leadership may have the opportunity to expand their scope into Chief of Staff or broader firm leadership responsibilities as the company grows.

Benefits

A full benefits package is available which includes: health insurance, standard holidays, 401K, vacation, among other perks.

How to apply

Please submit a cover letter and  resume, including references, via the apply for job button below.

www.dannyforster.com