London, UK
PA to directors and studio assistant
at Superflux
Superflux is hiring a PA to directors and studio assistant to join its team in London.
Superflux is looking for an enthusiastic person with experience in an administrative role to join our team! As a PA to our two directors, you will provide focussed assistance with organisation and planning. As a studio assistant, you will work with our operations manager and team of creatives to assist with practical project and exhibition administration to ensure the smooth running of the studio. Please note – this role is administrative.
Essential skills and responsibilities
Our ideal candidate will be able to demonstrate the following:
- minimum one to two years’ experience of providing key administrative support to a team and/or personal assistance to an executive
- quick learner with a can-do attitude. You’re willing to learn new things and provide help where needed
Organisation:
- excellent organisational skills. You can toggle between multiple platforms, tools, and tasks
- exceptional multitasking abilities. You can stay on top of diaries as well as manage aspects of client and collaborator relationships (charting and arranging check-ins, follow ups, liaising diaries, updating databases)
Planning:
- attention to detail. You can help monitor studio/director inboxes, flagging important mail and relaying pertinent information
- pragmatic problem solver. You will provide focussed attention to diary management – arranging schedules, blocking time for meetings, research, studio work, academic commitments
Communication:
- excellent communication skills in person, on the phone/Zoom, in email
- great note taking skills. You will join internal and external meetings and produce actionable task lists/reminders and support notes
- highly collaborative. You have the ability to communicate effectively with a wide variety of people – from designers to non-creative stakeholders with discretion, confidentiality, and sound judgement
Administrative:
- expert navigation around Google Drive, Docs and Sheets, as well as access to a laptop for use at home and in the Studio. You’re not afraid of spreadsheets or folders
- task oriented. You can assist with processing weekly/monthly studio and director expenses as well as travel arrangements
- during occasional busy periods (delivery of an exhibition or film production), you are open to work flexible hours
Desirable experience:
- a keen interest in and commitment to work in the area of climate change
- a keen interest in technology, art, design and culture
Details and the process
Start date: this is a London based full time contracted role, initially for six months with the possibility of evolving into a longer term permanent role.
Salary: £25,000 per annum
If this sounds like you, please submit your application via the apply for job button below using the subject line PA and studio assistant
Please include:
- a short cover letter including why you would be a good fit for this role
- a CV highlighting applicable skills and demonstrable experience relevant to this role
Kindly label your application as ‘first name_last name’.
Submit applications by 6pm on Tuesday 15 February 2022.