Milan, Italy
Facility and office manager
at Antonio Citterio Patricia Viel
Antonio Citterio Patricia Viel is seeking a facility and office manager to join its team in Milan, Italy.
Antonio Citterio Patricia Viel (ACPV), an international cross-disciplinary architecture and interior design practice based in Milan, Italy is seeking an office manager.
The ideal candidate will support the organization of management activities. In particular, they will have to be able to plan, coordinate and manage all internal activities, provide support to the operation manager and the HR department.
Tasks/responsibilities
The resource directly reporting to the operation manager will take care of:
- relational and decision-making activities, carried out through meetings with company managers, with the aim of defining facilities management strategies and policies, and identifying service needs
- control, analysis of management results (through reporting provided by service providers), inspections for the purpose of service quality monitoring, meetings with suppliers
- facility management activities in the Milan offices, relating to electricity, gas, plumbing, lighting and cleaning,
Specific responsibilities:
- responsibility for the regular performance of office operations
- management of the attendance of collaborators in the office, with temporary and variable assignment of workstations, according to the timing of the projects in progress
- support to the HR department in drafting company policies and protocols
- support in the management of service costs in compliance with predetermined budgets
- support in the management of the budget with variations and action planning
- manages relations with company managers and suppliers of specialist services
- support in the management of operational personnel
Requirements:
- degree or diploma in scientific/technical disciplines or in humanities
- experience in contracts management
- analytical ability in managing priorities
- communication skills at all levels
- ability to involve and integrate people, resources and structures
- business relationship skills
- knowledge and use of the main softwares of the MS Office package (Ms Excel, Ms Word, etc.)
- excellent knowledge of the English language
Profile
Capacity for managerial and organizational autonomy, spirit of initiative and a high degree of proactivity, ambition and ability to work towards goals.
This is a position based at ACPV’s Milan HQ office.
Interested candidates should click here to submit their application CV and portfolio.