London, UK
New business and marketing assistant/PA
at Maccreanor Lavington
Maccreanor Lavington is seeking a new business and marketing assistant/PA to join its team in London.
We are looking for a passionate and driven new business and marketing assistant/PA to directors to join our RIBA award winning studio, working with our friendly team of exceptionally talented and dedicated people. This is a unique opportunity to join an innovative and respected practice and support the growth of our new business and marketing output while supporting key members of the architectural team.
Some of your previous experience may include supporting a complex sales or tender process, diary and inbox management, administration and or supporting a marketing team. You may have previously worked in an architecture practice in a business support role, or another creative sector.
We are looking for someone who is driven, has a passionate and enthusiastic outlook and has a desire to learn more about the industry. It is important that you are flexible, willing to collaborate and are a good communicator.
As an equal opportunity employer, we encourage applicants from all backgrounds and utilise a blind selection process to screen applications.
Key responsibilities
New business:
- support coordination of new business process between directors, new business team and client, assisting with administration, meeting set up and presentation
- liaise with stakeholders through out the bidding process to arrange meetings ensuring attendance of key stakeholders, take and circulate notes
- data and information coordination and administration of bid pipeline in CRM and app, providing day to day support for managing the bid process and supporting transition to app-based management
- manage new business inbox, ensuring it is kept tidy, and inquiries are effectively managed ensuring positive experience for prospective bids, raising any information issues from client portals to bid teams and vice versa
- manage client portals; ensuring bids, terms and conditions and other information is both uploaded to the relevant client portal and stored locally, communicating any clarification periods and deadlines to the new business team
- additional responsibilities as directed by the new business coordinator
Marketing:
- support marketing manager with preparation for exhibitions, conferences and sector lead events
- lead the administration and filing of marketing assets, fulfilling imagery and asset requests as required
- management of marketing inboxes, collating information and escalating to the marketing manager when appropriate
- support the management of the marketing calendar by identifying and logging dates, categories and deadlines and communicating reminders
- arranging interviews and assisting with the fulfilment of PR requests
- coordinate with architects for award submissions
PA:
- manage diary and inboxes for directors, escalating emails where relevant and arranging meetings and invitations
- prepare presentations and print documents where required for meetings
- coordinate travel and bookings for director
- lunch and holiday cover for reception, answering phone calls, assisting with post and parcel deliveries as required
- fulfill PA duties for NL director when in London
- point of contact and support for colleagues visiting from our Dutch offices
Skills, knowledge and expertise:
- an open, calm and approachable attitude towards colleagues
- able to communicate with senior colleagues internally and externally
- proactive and self-motivated with a solution focused approach
- willingness and interest to learn about the architecture and planning sector, events and trends
- creative ability to present information in an engaging manner
- strong prioritisation, communication and organisation skills
- proficient in Indesign and MS Office
- exemplary time management skills and the ability to multi-task
- demonstrated commitment to professional development and learning
Benefits
Helping our employees thrive is important to us. We not only offer a competitive salary, but you’ll also receive a company pension, private life and income protection assurance. To support wellbeing, we offer a cycle to work scheme, gym membership and employee assistance programme inclusive of virtual GP and 24/7 confidential counselling, bereavement support and legal advice. We are also committed to supporting your professional development.
About Maccreanor Lavington
We are architects and urbanists based in London and Rotterdam. Founded in 1992, we have grown to be around 80 people, so big enough to tackle projects of any size yet small enough to remain a close knit, focused and friendly team.
Our team is made up of exceptionally talented and dedicated people. We have a wealth of knowledge and experience to draw upon as well as a common passion, energy and enthusiasm for our subject.
Salary: Undisclosed