London, UK
HR administrator
at Gillespies
Gillespies is seeking an HR administrator to join its team in London.
Gillespies is a leading landscape design and masterplanning practice with an outstanding reputation for delivering responsibly designed, transformative and award-winning spaces that add real value to people’s lives. We work with forward-thinking clients on pioneering projects that push the boundaries in creativity, innovation and sustainability. We have offices throughout the UK, and an exciting national and international portfolio of projects.
We are currently looking for a full-time HR administrator to support our HR manager in the smooth running of day-to-day HR operations. The successful candidate will undertake a variety of HR administrator/coordinator duties around the full employee lifecycle and HR projects.
The role
Location: Clerkenwell, London, UK
Contract: permanent, full-time position
Reports to: human resources manager
Purpose of the role
To undertake a variety of HR administrator duties. To support the HR Manager in the smooth running of day-to-day HR operations.
Main responsibilities:
- forming and maintaining employee records
- updating databases internally, such as sick/maternity leave
- processing all new starter documentation, updating the HR system with employee information; ensuring all relevant visa/immigration documentation is filed, collating all information on staff qualifications, professional memberships, etc.
- being a point of contact for employees on any HR-related queries
- coordinating on-boarding, including induction programmes for new starters, buddy allocation, etc.
- checking overtime hours for staff, recording time in lieu
- providing staff references/verification of employment and admin of all other staff correspondence
- coordinating the performance management process and monthly catch-ups for new starters
- coordinating off-boarding (scheduling exit interviews, leaver letters, etc.)
- ensuring all information on staff benefits is up to date
- provide ad hoc admin support on HR projects
This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.
Knowledge/qualifications:
- good working knowledge of MS Office Package (Outlook, Word, Excel, PowerPoint)
- good understanding of human resources functions, processes, and best practices
- understanding the implications of working in an HR function
Essential skills and experience:
- this role would suit a fresh graduate looking to work in human resources
- previous experience in an HR or administration role would be beneficial
- ability to present information in a clear and concise manner, with excellent attention to detail and strong written and spoken English skills
- ability to find pragmatic solutions, seek improvements, and adapt to changing situations
- excellent planning and organisation skills
- ability to prioritise and work well under pressure
- strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
- ability to make sound decisions and escalate any issues to the HR manager if needed
- effective time management skills
- ability to handle sensitive information with confidentiality
Behaviours:
- professional, reliable and discreet
- approachable and with a can-do attitude
- resilient and adaptable
- employee-focused
- interested in learning and developing skills
Join a talented team
Gillespies is passionate about design and dedicated to making a positive impact on the built environment. We offer great opportunities to develop your design skills and professional knowledge, within a supportive and stimulating work environment. Our studios are creative and sociable, with an international team of talented designers.
To apply
If you think you are a suitable match for this role, please submit your CV via the apply for job button below.
References will be required.
Gillespies is an equal opportunities employer. We regret that we can only respond to successful applications.