London, UK
Executive assistant
at Space A
Space A is looking for a freelance executive assistant to join its team in London.
Space A are looking for a freelance exceptional executive assistant with meticulous organisation skills and experience with high end clients to help support our studio as we design and deliver beautiful home refurbishment projects.
We are looking for:
- ideally five plus years of experience in an executive assistant role. If you have less than this but think you have the skills to make up for it, don’t hesitate to reach out
- strong organisational and time management skills
- excellent written and verbal communication skills in English
- excellent and personable client communication skills – empathic and sensitive to personal needs and requirements
- rigorous attention to detail and ability to multitask
- meticulous file sharing and file archiving skills
- proven ability to work independently and handle confidential information
- reviewing documents created by others to ensure spelling, grammar, layout and formatting are correct
- seamless ability to arrange meetings, client showroom shopping trips and other studio events
- competent, organised and creative in managing the FF&E selection process – from concept design, to the ordering stages through the company accounts. A good knowledge of relevant supplier lists and established contacts a bonus
- experience and/or deep passion in the architecture or interior design industry is a big plus
This job will suit you if you are:
- meticulously organised with astute attention to detail and ability to manage multiple projects and complex information with ease and charm
- personably presentable with a pleasant and welcoming manner
- a clear and thorough communicator, ability to work with different types of people – ability to work with sensitivity and empathy to our clients through very personal situations
- someone with a cheerful ‘can do’ disposition – who comes to the table with solutions not problems and an open mind
- self-motivated with the ability to use initiative and work unsupervised
- ability to efficiently move from task to task quickly
- flexible and resilient to adapt to the changeable nature of projects
- naturally organised and bright – able to self-manage with initiative in remote working situations whilst collaborating with the wider team
- passionate about the design world and home space– a lover of beautiful interior spaces and aware of the latest trends and an appreciation of lasting crafts in interiors
Ideal skills and software:
- proficient in Microsoft Office and Google Suite (Google Drive is our place)
- good InDesign skills ideal
- knowledge of Photoshop would be advantageous
- Microsoft excel – efficient spreadsheet handling for scope of works and schedule work
- experience in marketing and/or PR a bonus
We can offer you:
- a competitive day-rate based on experience
- flexible working hours with remote working possible (initially we want to work together in person in central London to get to know each other)
- freelance contract initially with regular hours agreed in advance. Part time and full-time role to be considered –if all goes well
Start date ASAP.
If interested please submit your CV and portfolio showing the skills outlined above, via the apply for job button below (file size not exceeding 5MB please). If in doubt, please get in touch at [email protected].
Space A is an equal opportunities employer, and continue to educate ourselves on how we can improve. Humans from all nationality, race, sex, religion, disability, sexual orientation and identity are welcome at Studio Space A.
We care more about your talent, motivation, values and the content of your character than we do about your formal qualifications or background. If you’re not sure if this role is for you, please apply anyway.
Our HQ is in London and we would expect you to initially work full time in the studio as you get to know us and the role – but are open for flexible working arrangements longer term. We have a few projects out-of-London too.
About us
Founded in 2018 by Amelia and Anna, Space A is a design consultancy specialising in home design.
We combine interior design and architectural rigour with psychological, neurological and historical research to understand how space affects the thoughts, feelings, rituals and routines of our clients – using our design skills to improve their everyday life.
Space A believes that the design of home is an important contributor to mental and physical wellbeing. A carefully formulated home; the right layout, light, sound, furnishings and amenities will lead to happy and fulfilled residents. We work closely with clients to provide personal and creative solutions. We love to design creative and exciting schemes that we can bring to life with our delivery service.
We ultimately believe that ‘form should follow feeling’ and that home space should make people feel the best versions of themselves.