London, UK
Studio manager
at Run For The Hills
Run For The Hills is seeking a studio manager to join its team in London.
We are a super creative, award-winning branding and interior design studio, fashioning exciting and unique commercial, hospitality (F&B) and residential design projects in the UK and overseas.
We are on the hunt for a dynamic, highly professional and amazingly well-organised studio manager to join our team. You will be the ‘go-to’ person and one of the key faces at Run For The Hills, keeping the day-to-day of the studio running smoothly, driving the operational, project finance and admin side of the studio. You will work alongside the creative directors and with support from Run For The Hills’ book-keepers, accountants and business team.
Your track record
You will need to have fantastic studio management skills and bags of experience, ideally within a creative or design company environment. Bags of experience being in a client and director-facing role, super discreet and trustworthy. On a personality front, we love friendly, positive, glass half-full, can-do people.
If this sounds like you, apply via the apply for job button below or email your portfolio to us with the title ‘Studio Manager’.
Key responsibilities:
Project support:
- involvement in setting up projects and formal paperwork
- studio resource planner
- planning client deadlines and internal deadlines
- reminders and admin preparation for delivering deadlines
- tick reporting and analysis (full training given)
- diarising assistance with printing design presentations
- client session set up/Zoom and studio prep for meetings
- assistance with FF&E specification, procurement/supplier liaison
- assistance with project reconciliation
- design background unlocks wider involvement in projects
Finance support:
- creating, sending and following up on invoices
- running reports and tracking prospects in Xero
- payment control/following up on invoices and payables
- liaison with the book-keepers
- organising expenses and petty cash etc
Client and sales/marketing support:
- new business tracking in Pipedrive (full training given)
- assistance with proposal prep and bids (with director assistance)
- CRM
- maintaining awards diary
- maintaining and reminders re industry events diary
Director support:
- diary management, research, travel, insurance, landlord comms
- help with personal life admin and to-dos
Team/HR support:
- organising training
- holiday/absence tracker
- H&S, updating staff handbook, inductions
- assistance with recruitment, organising interviews
- overseeing studio interns
- assistance issuing staff contracts
- diarising appraisal system
- arranging socials and gifts
Studio support:
- stationery, maintaining stock, post office
- CPD coordination
- IT/printer liaison
- prepare for client meetings, organising/dressing the studio
- making sure we have coffee pods/tea and other studio bits
- recycling and eco-conscious practices
Personal skills:
- highly motivated, proactive and driven
- positive, professional and entrepreneurial
- excellent organisational, time management and prioritisation skills
- staying ahead of tasks and to-do lists
- willingness to go the extra mile to meet deadlines
- genuine attention to detail; a born ‘checker’
- excellent director, client and team communication
- flexible with a willingness to learn and tackle a variety of duties
- strong team player and work ethic
- calm, reliable and trustworthy
- thrives on being busy
- fluent in written and spoken English
- interested in design and the creative industries
Skills and experience required:
- background in a similar action-oriented role
- ideally within the creative/design industries
- someone with at least three years experience in a similar role; this could be your second/third job as studio manager, PA, similar office/studio admin role
- proven experience of Microsoft Office (Word, Excel, PowerPoint)
- good working knowledge of Adobe InDesign beneficial or willingness to learn
Benefits:
- five weeks holiday and bank holidays
- stakeholder pension scheme
- goal-oriented studio culture with space for career development and role flexibility
- hybrid in-studio and work from home mix
- the role could be part-time, full-time or flexi-time
- a part-time basis would be a minimum of 20 to 24 hours per week, with the option of distributing the hours over three to five days a week
- a full-time basis would be a hybrid mix of four in-studio days and one remote working day
Our studio
We work from a stylish studio in Queen’s Park in London (NW6) on Lonsdale Road, with lots of buzzy restaurants, cafes, other architect and designer ateliers and workshops. We’re a happy, friendly place to work and you’d be joining a team of highly creative interior designers, graphic designers working across F&B, hotel and F&B projects. A great bunch of people who love what they do.
We have a friendly, family-oriented culture with flexible working and regular opportunities for training and staff development. We are respectful, supportive and welcoming to our team and the people that we work with on our projects. Because of this, we have built a lovely network of clients, collaborators and friends of the studio who share our ethos and values.
How to apply
If you think this role is a great match for you and have the relevant experience of at least three to four years in a similar role, please submit your CV along with a short letter outlining your suitability. The salary will be based on experience and we’d be grateful if you could submit your expectation with your application.