London, UK
Administrative assistant
at John McAslan + Partners
John McAslan + Partners is hiring an administrative assistant to join its team in London.
John McAslan + Partners is an international architectural practice working in a variety of sectors from their UK and Sydney offices. This is an opportunity for you to develop a career in business support, take on additional responsibilities and grow with the company. You will provide direct support to the managing director and the senior management team.
The role:
- providing on-site PA support to the senior management team
- assisting in diary management and meeting coordination
- assisting with booking staff travel
- assisting the management of a number of email inboxes
- providing basic cover when the chairman’s EA is on leave
- helping to manage the practice’s contacts database
- various PR and marketing tasks
- assistance with new business development project research
- assistance with general office administrative tasks
- booking of couriers and helping with post
- organising refreshments for visitors, including the occasional breakfast and lunch for meetings when required in the London office
Minimum qualifications and skills:
- minimum 5 in GCSE (Grade 5 and above) with Maths and English
- proficiency in Microsoft Office
- other relevant qualifications may be an advantage
About you
You will have an excellent standard of oral and written English. You will need to have a great eye for detail and a team-working attitude. Previous experience working within a design, creative or construction practice would be preferred but is not essential, though a minimum of three years’ experience in a professional organisation is a requirement.
Proficiency in MS Office is a necessity, and basic knowledge of Adobe packages such as InDesign would be advantageous.
In addition, you will be:
- a strong team player with the confidence to work independently and with senior managers
- able to develop and build good relationships with colleagues, clients, consultants and suppliers
- attentive to detail and committed to maintaining a high level of accuracy in all your work
- friendly and approachable, with a willingness to assist wherever needed
- a good timekeeper and motivated self-starter, able to cope with the pressure of deadlines
- discreet and aware of the requirements for confidentiality
In addition to a competitive salary we offer the following benefits (upon completion of probationary period):
- 20 days’ paid holiday (plus bank holidays)
- private medical insurance
- healthcare cashback plan
- income protection
- life insurance
- cycle to work scheme
- rental deposit scheme
- JMP Perks scheme
- hybrid working pattern
Please send a copy of your CV and covering letter via the apply for job button below, using the reference 2401 LON SA
We consider our people to be our greatest asset and we place great emphasis on attracting, retaining and developing the best talent and exploring design together. We place value on the quality of everyone’s ideas and the contribution our team make to our open and collaborative culture. We encourage innovation and creativity to enable exceptional design outcomes.
John McAslan + Partners is an equal opportunities employer. We are committed to equality, diversity and inclusion, ensuring that everyone in our team has the opportunity to thrive and excel. We welcome and encourage job applications from people of all backgrounds and would particularly welcome applicants from currently under-represented groups, people with disabilities and people who identify as LGBTQIA+.
Proof of your eligibility to work in the UK (without restriction) will be required.