Dezeen Jobs

Studio Boum is seeking a studio coordinator to join its team in London.

Studio

Studio Boum is a special events and experiences studio based in London. We produce global events and experiences within the fashion, luxury and lifestyle industries.

Our projects include designing and executing fashion shows, presentations, large scale brand events, live broadcasts, parties, stunts, pop-ups and immersive retail activations.

Role

We are seeking a studio coordinator to oversee the daily operations of our studio across two central London office floors and a storage facility in South London. This role is crucial in supporting our creative and production teams by managing our physical spaces and ensuring seamless day-to-day functionality.

The studio coordinator will also help facilitate team logistics, coordinate with external suppliers, liaise on all the studio  paperwork and contribute to the welcoming, organised environment that our team and clients value.

Responsibilities:

• administrative support: managing Director calendars, scheduling meetings, handling correspondence, and maintaining studio files
• budget management: assist with budget tracking and expense reporting for studio operations
• office and space management: ensure all office spaces are organised, clean and well-prepared each day, including coordinating any needed repairs or adjustments
• meeting and client support: assist in preparing meeting spaces, manage client lunches and arrange refreshments for in-office gatherings and meetings
• logistics and supplies: coordinate team travel and accommodation, manage couriers, maintain office supplies and inventory and oversee online orders
• event and social support: help organise office social events, including weekly drinks and other internal gatherings
• supplier liaison: serve as the point of contact for office-related suppliers (e.g. HR, IT, cleaning services, maintenance staff, landlord & managing agents)
• team oversight: arrive early or stay late to ensure the workspace is prepared for the following day. Provide support to the creative and production teams, ensuring they have the resources they need
• encourage and coordinate team contributions to shared studio upkeep, maintaining workspace standards

Experience:

• minimum of two to three years’ experience in a studio assistant role preferred, with an understanding of fast-paced, luxury environments
• familiarity or experience within the design, production, architecture or luxury fashion industries would be beneficial
• ability to thrive in high-energy, time-sensitive settings and adapt to changing priorities with a genuine interest and enthusiasm for the creative event industry

Key traits:

• well presented, detail-oriented person with a concierge-like approach to service
• a thoughtful, proactive problem-solver and an enthusiastic presence who takes pride in maintaining an inspiring workspace
• open to expanding responsibilities as our studio grows, including supporting additional locations (including our Milan and New York studios)
• proficiency in relevant software, such as Microsoft Office Suite, Google Workspace, or similar
• excellent oral and written communication skills
• ability to handle sensitive information with professionalism and discretion
• appropriate visa and eligibility to work in the UK

Structure

The studio coordinator will report directly into the studio director and indirectly into the design director.

Success indicators

Operational efficiency

As the studio coordinator, operational efficiency means ensuring that every system, space, schedule, and support function works like clockwork – proactively maintained and problem-solved before issues arise.

Your contribution will:

• keep the studio running smoothly and professionally at all times. Studio spaces (offices and storage) are consistently organised, clean and well-maintained, creating an optimal working environment
• minimise disruptions and delays by ensuring logistics, space, and resources are proactively managed
• logistics for team travel, couriers, meeting scheduling and office supplies are handled promptly, with minimal disruptions to workflow
• enable creative and production teams to focus on their work by providing a consistently well-resourced, inspiring environment
• foster a culture of hospitality and precision, supporting both internal teams and client-facing experiences
• meeting rooms are prepared in advance for client and internal meetings, with refreshments and supplies ready as needed

Client experience and team support:

• clients consistently comment on the studio’s professional atmosphere and preparation
• team satisfaction with day-to-day support, particularly around meeting preparation, workspace organisation and logistics
• successful coordination of office events enhancing team morale and internal culture

Supplier relationships:

• productive relationships with external suppliers (cleaning services, maintenance teams, HR team, IT and other suppliers), resulting in timely and efficient service
• proactive management of supplier contracts, minimising costs and ensuring high-quality service – taking initiative to seek out better alternatives to existing processes

Responsiveness and problem-solving:

• timely responses to any urgent studio or logistical issues, with minimal impact on team productivity
• clear communication and proactive problem-solving, particularly during high-stakes periods such as major events or client visits

Growth and adaptability:

• ability to streamline studio operations and improve processes, refining the role’s scope as the studio’s needs evolve
• positive contributions toward managing the Milan and new New York office’s setup or other locations as the role potentially expands
• delegation and empowerment of team members to maintain workspace standards, ensuring an overall high standard of studio upkeep

Punctuality and dependability:

• consistently the first or last person in the studio, ensuring the workspace is set up each day and all daily tasks are completed
• effective delegation of workspace tidiness to team members where appropriate, fostering a shared responsibility for studio upkeep

Benefits:

• 28 days paid holiday (including public and bank holidays)
• days in lieu are accrued
• holiday to be taken in non-busy periods where applicable

Working pattern:

• primarily studio-based, with flexibility to work from home on quieter days, to be agreed in advance

Reviews:

• six month probationary period
• quarterly personal development review with studio director

www.studioboum.co.uk

• Applications have closed.