London, UK
Project coordinator/document controller
at Price & Myers
Price & Myers is hiring a project coordinator/document controller to join its team in London.
Price & Myers has grown in the 40 years since it started, to a practice of over 140 staff, mainly located in London but with smaller studios in Bristol, Manchester, Nottingham and Oxford. We set out with the intention of working with the best architects to produce excellent buildings; the long list of awards that the practice has won demonstrates that we have been quite good at it. In parallel with this, the original Partners established a practice with a strong culture – highly skilled and professional, but also caring, supportive, relaxed and sociable. We have tried hard to maintain this special environment. The quality of our work output, and our quality of life whilst at work, are equally important to us. Our reputation as great people to work with – and to work for – is crucial.
The project coordinator role is essential in providing project-related support within the engineering groups. This allows the technical staff to focus on the engineering, enabling our projects to run smoothly. The Project Coordinators sit with their engineering groups and are involved in all aspects of the administration of the group’s projects.
We are looking for a project coordinator/document controller to join our London studio. You will need a service-driven approach together with a flexible, positive attitude and bags of common sense.
Key tasks
Project coordination:
- receive, file and issue all drawings on all large projects – both by use of the internal server systems, but also using the file management system and external extranet sites – 4Projects, Aconex, Dropbox etc.
- work closely with the CAD team regarding issuing of drawings and implementing agreed BIM protocol and naming conventions
- attend external meetings and workshops organised by other organisations in respect of the specific extranet site proposed for a project
- carry out Desk Studies on projects and research on buildings and sites – e.g. by visiting the Metropolitan Archive
Project administration:
- open new jobs and close completed jobs
- assist partners and associates in the preparation of project fee schedules
- attend programming meetings and maintain project and drafting deadline information for the groups
- monitor the groups invoicing schedules, keeping them up to date and making any necessary changes
- ensure that project fee information is up to date
- organise digital project folders in preparation for archiving
General:
- manage the group project QA process
- assist with scanning, printing, filing, editing of drawings, documents etc. as required
- prepare letters, reports, specifications and presentations
- provide administrative support as necessary to the groups – responding to letters; assisting with fee letters and proposals; arranging internal meetings, especially monthly group meetings
- take minutes at the monthly group meetings
- meet with the practice manager and the other project coordinators to discuss upcoming workload and manage cover over holiday periods and other busy times
Other:
- collate data and images for publicity project sheets. Update CVs etc.
- liaise with the technical coordinator on issues relating to technical support systems
- suggest changes to the office systems to make them more efficient and robust
- produce welcome packs for your groups new starters
- brief new starters on the project administration systems
- assist project coordinators in other groups to meet deadlines as and when required
If you are looking for a chance to build on your career in the design/construction sector, please submit your CV and cover letter quoting reference project coordinator/document controller via the apply for job button below.