London, UK
Studio assistant
at Holland Harvey Architects
Holland Harvey is looking for an ambitious studio assistant who is looking to progress to studio manager to join its London-based practice.
Our company was founded on the belief that architecture should make a positive social impact – our approach is ethical, playful and pragmatic.
We pursue quality and authenticity, designing with narrative to ensure that our work tells a story.
Our clients are aspirational and believe in design to strengthen their brand and achieve their goals. Our strength is understanding the nature of their business and tailoring our approach to meet their needs.
We strive to provide an experience that is engaging, enjoyable and allows informed decisions to be made.
We are seeking an organised, detail focused and enthusiastic individual to join our growing team to provide administrative support to the associate (operations) and wider team. An interest and understanding of creative industries and processes is advantageous.
Key duties:
- administrative support to the associate (operations)
- assist in general accounts / book-keeping including reconciling and invoice queries
- dealing with IT issues and liaising with external IT support
- ordering and maintaining studio supplies and stationery levels
- assist in studio maintenance and cleaning coordination
- assist with health and safety checks such as office risk assessments and fire
- processing architects and directors’ expenses
- organising cpd’s
- assist in maintaining practice databases and software systems
- producing financial reports from Xero and CMAP
- organising studio events including securing venues, equipment, food, preparing invitations, announcements, agendas, making travel arrangements and reservations and assisting with the event as it occurs
- maintaining an organised and tidy sample library and updating inventory
- manage front of house, welcoming visitors, answering phones, ensuring studio is tidy and post
- organising interviews
- filing confidential information including HR information
- assist in updating website
Skills:
- exceptional organisation skills and detail-focused
- excellent written and verbal communication skills
- ability to multitask and work under pressure
- numerical and analytical skills
- excellent in Microsoft Office
- proficient in adobe creative suite and or affinity would be advantageous
- ability to learn and use project management software
- take initiative to improve and streamline systems
Education/experience:
- a level or the equivalent and five years’ experience of general office and administration
To submit your application please click the ‘apply’ link below.