London, UK
Studio coordinator
at HBA
HBA International is hiring a studio coordinator to join its office in London.
HBA International is a dynamic interior design company, specialising in high-end hospitality interiors. With over 20 offices around the world, our inspiring 40 strong west London studio (where you will be based) offers a bespoke service creating beautiful, well planned interiors for luxury hotels, restaurants and spas.
Key responsibilities include:
- assist designers servicing client and supplier meetings – including conference call set up (using: Skype/Webex/Global Call/Go to Meeting/Join Me – full IT support will available to assist with this)
- ensure the client facing areas are constantly kept clear and tidy
- organise and manage the office stationary supplies
- management of office tidiness
- manage meeting bookings
- manage sundries/ supplies for front of house hospitality
- manage magazine subscriptions
- library handling and liaising with suppliers for appointments and keeping library up to date
Director-level administrative support:
- assist with travel arrangements
- book taxis, hotels, printing boarding passes – working alongside the travel agent
- completion of expenses and other ad-hoc responsibilities
- ensuring supplier invoices and general expenses are collated and sent to accounts in a timely manner
- assist in organising office events and general support for event planning activities
- meeting preparation, assisting in the preparation of materials and collateral for client meetings
- collateral send out and postage. Organising posting and packaging
Required skills:
- two years’ previous experience in a similar fast paced deadline‐driven environment
- excellent communication skills both verbal and written
- professional telephone manner
- ability to take own initiative
- good planning and problem solving skills
- professional with a sensible approach
- IT literate:
‐ Excel (advanced)
‐ Word (advanced)
‐ PowerPoint (intermediate)
Desirable skills, but not essential
- Adobe Creative Suite: Photoshop/InDesign
- experience of AV systems/conference call set up
- experience of working in a creative environment
This is a full-time position within the HBA London studio and office hours are 9am – 6.30pm Monday to Thursday and 9am – 1pm on Fridays.
This position is available immediately. Salary is competitive.
Only those eligible to work in the UK or have a valid UK work permit/visa will be considered for the above position.