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Clive Sall Architecture is seeking an operations manager, bookkeeping and procurement to join its team in London, UK.

We are a small to medium construction design and build contractor. Delivering around £1-2M construction value of construction projects in London, associated with this business is also a separate company for architectural and development business. We are looking for an operations manager who has experience in working in a construction company office to join our growing construction team.

Any candidate needs to have the following skills/attributes/experience as follows:

• very comprehensive experience and knowledge of Xero and Sage accounting software
• minimum of two years’ experience working for a construction company
• minimum of five years’ experience of bookkeeping (preferably with a construction company)
• excellent knowledge of all bookkeeping related tasks such as VAT, PAYE and CIS submissions
• excellent telephone manner and level of client care
• excellent written and verbal communication skills
• excellent IT literacy – particularly with MS Office, Google Suite and email setup etc.
• being able to quickly produce comprehensive and effective spreadsheets, schedules, client emails, subcontractor emails etc.
• obtaining and negotiating supplier and material quotations
• be able and confident with having the freedom to build own systems within the office to ensure all duties are met
• ability to maintain strict confidentiality
• ability to prioritise effectively
• keen attention to detail
• excellent time management skills
• excellent and accurate data entry skills
• positive attitude
• reliable and dependable

Job summary:

• to ensure the smooth an efficient running of the business through comprehensive organisation and administration.
• the operations manager should be aware of all business activities so as to be able to support the director and all other managers both in the office and on-site
• extra diligence must be paid to time and task management in order to always be ahead of various accounting, project and statutory deadlines and events

Duties:

• all bookkeeping duties
• all HR management duties, including
  • collating and securely storing staff and subcontractor details
  • ensuring that the correct contracts are in place with all staff and subcontractors
  • ensuring that all staff and subcontractor information is up to date, including insurance records and health and safety certification
  • filing and archiving accurate records including securely stored client data
  • ensuring all necessary data and information is available to manage, staff and subcontractors as appropriate
  • reception duties, including answering incoming calls and scheduling appointments
  • follow up on phone calls and contacts as appropriate
  • answer general emails and postal correspondence with customers, suppliers, staff and subcontractors
  • process expenses and invoices in a timely manner
  • create budgets and order office supplies
  • manage cashflow – ensuring debtor/creditor books are up to date at all times
  • contact suppliers where necessary
  • manage health and safety as well as fire regulations within the office
  • negotiate and manage insurance contracts
  • manage office subscriptions and online resources
  • monitor training material and confirm it’s all up to date
  • minimum of a 30-hour working week on offer if desired

Job type: full-time, minimum of a 30-hour working week on offer if desired

Experience: management/bookkeeping: five-plus years (required)

www.carsonsall.com

• Applications have closed.