Dezeen Jobs

Brandeaux Rodel is seeking a studio administrator/PA to join its team in London.

• job title: studio administrator/PA
• responsible to the design director
• this is a full-time position
• the candidate must be eligible to work in the UK
• remuneration:  negotiable dependent on experience

This is an exceptional opportunity for a very skilled administrator with proven experience.  Our intimate studio team of four people work on prestigious projects in the UK and internationally.  The company seeks a well-rounded, enthusiastic, organised and capable individual to fill the role of studio administrator/PA.

Responsibilities would include, but would not be limited to:

Studio administration:

• coordinate the day to day running of the studio on all levels including maintaining all office records
• managing office supplies, maintaining equipment and facilities.
• control of office premises costs
• maintaining computer and physical files
• paying office expenses
• handling telephone enquiries, visitors to the studio, couriers and other tradespeople
• dealing with incoming and outgoing mail
• providing hospitality and refreshments and a welcoming atmosphere, in line with the workings of a small intimate office atmosphere

Project coordination:

• raising purchase orders (using Estimac), progress chasing and verifying correct receipt of goods
• preparing invoice approval sheets for payment of invoices
• ·maintaining project files, drawings etc. within the computer system and keeping all files up to date
• assisting design director as required
• storage and shipping activities

Accounting:

• maintaining bank account and petty cash records.
• submitting VAT returns
• bank reconciliations
• checking credit card statements

PA role:

• maintain owners and directors diary in a proactive manner.
• assist in email correspondence
• from time to time running errands
• coordinate travel arrangement and provide itineraries
• minute taker if required

Essential skills:

• proven experience demonstrating excellent level of organisation, structure, discipline, and responsibility and attention to detail in all areas
• plan manage and collaborate as a team player in a small team environment and be self-motivated and organised
• discretion on all company matters, including those relating to clients and the owner and director
• fully IT knowledgeable
• able to take direction, and give feedback and observations with a positive attitude

Desirable:

• understanding, keen interest and love of art, in the creative environment of interior design
• some design/project management knowledge

To apply please submit a short covering letter and CV to by clicking the ‘apply’ button below.

• Applications have closed.