London, UK
Receptionist and communications assistant
PDP London is looking for a receptionist and communications assistant to join its London practice.
We are an award winning architectural practice, looking for an energetic and organised assistant to provide a first class receptionist service to our clients and guests, and to support the communications team.
This role would be ideal for someone looking to enter into a career in communications (on the business development or marketing side) within a creative environment.
You must have an enthusiastic personality, a memory for faces and names and be well organised in order to make a success of the role.
The reception service side of the role includes:
- providing a warm, friendly and professional welcome to all clients and guests, in person and on the telephone
- maintaining a neat and tidy reception area
- managing the booking of meeting rooms and any associated catering requirements
- updating the intranet page regularly with staff movements, news and useful information
- coordinating the booking of couriers and taxis and arrange for reprographic collections
- to arrange the distribution of the morning post and any deliveries as they arrive during the day
- to be responsible for ordering stationery and other supplies as required for the practice’
- tracking petty cash, issuing/record keeping of company Oyster cards,bike keys and PPE
The communications assistant aspect of the role includes:
- research into key sectors identified by the business development group.
- inputting data to sharepoint
- identifying target events and publications for creating marketing content, or speakers in order to create networking opportunities and market our brand
- booking tickets and travel
- assisting with the organisation of internal communications
- helping out as part of the wider administrative team as and when required
Required experience and skills:
- a friendly and personable approach, good at building rapport very quickly with people
- a good administrator with a natural attention to detail and ability to check and correct your own and others work accurately
- good at following things through to completion, with consistency, even for mundane tasks
- a strong work ethic, which is demonstrated in your personal approach and also communicated to others
- an understanding and demonstrating the values of a professional service firm
- able to understand and to work to deadlines
- to be able to work on your own initiative
- able to multi-task and remain calm and well organised
- a good team worker who will willingly and pro-actively help others when needed
To apply please submit your CV using the form below.