London, UK
Office assistant
at Paul Archer Design
Paul Archer Design is seeking an office assistant to join its team in London.
Paul Archer Design is looking for a dynamic office assistant to join our studio in Spitalfields. We are happy to accommodate full time or part-time positions dependent upon experience and circumstances.
We are a team of architects and designers, working on private residential projects in and around of London. We are a client-focused practise, passionate about creating beautiful homes.
The ideal person would be self motivated, organised with a can-do attitude to assist in the smooth running of our friendly design studio. A keen interest in design and production of creative endeavours is important to us.
Summary of key roles to assist the team with:
- general office administration
- financial administration
- staff administration & HR
- PR and marketing
General office administration:
- ordering stationery and office supplies
- keeping office and meeting room presentable
- assist architects with document control
- setting up project files and general archiving.
- help organise social events
- organise the in-house filing system
- help answering phones and coordinate communication within the office
PR and marketing:
- assist with the production of social media
- maintaining the Paul Archer Design office project portfolio
- assist in the design and layout of portfolio pages
- prepare and send out press packs
Financial administration:
- entering financial data into Xero every month [note we have an external accountant who does the pension and payroll]
- look after directors and office expenses
- assist in preparation of invoices
- support and liaise with our external accountant
Staff administration and HR:
- maintaining the Paul Archer Design office manual
- maintaining and reviewing timesheets that allow project-specific financial reporting
- assisting with resource scheduling on projects with project architects and planning workloads
- monitoring holiday and absence records
Required skills:
- Software skills: Microsoft Office [essential] – Indesign, Photoshop [advantageous] Training can be provided if required
- good organisational and numerical skills
- ability to shift from project to project quickly
- an interest in understanding the architectural process in the office and on-site
- excellent written and spoken English is required
- good graphic skills
- proven ability to operate printers, social media and general IT
How to apply
Please send us an email, with your CV and covering letter, references, why you think you would be a good fit for the practice, state your salary expectations and any other relevant information using the ‘apply’ link below.
We look forward to hearing from you.
Applications close on Monday the 13 September.