Dezeen Jobs

B3 Designers are looking for a confident and energetic directors’ PA/studio manager to join its team in London.

About us

B3 Designers is a dynamic design studio based in London. We strive to create designs that have a positive impact on people and places. Our team, consisting of multi-disciplinary designers, interior architects, graphic, branding and illustration designers, and marketing and finance specialists, are focussed on building brands and delivering stunning, functional, profitable restaurants, hotels, bars and office spaces.

About you

The person filling this position will be required to be extremely organised and good at managing tasks quickly and efficiently.  This role will suit a diligent, proactive professional looking to work in a creative environment. They will support the founder and directors as well as managing the London studio.

Daily tasks may vary and may not be limited to the following

Key responsibilities:

• the primary responsibility is assisting the Founder/Director taking and issuing notes, building and monitoring daily to do lists, checking and answering his emails, balancing external and internal meetings in his calendar, answering his phone
• the ideal candidate will be able to anticipate ahead of time, any requirement the founder/director might have during the running of his busy day, week and even month
• helping on his personal, non-business admin
• coordination of travel/events and all bookings for the full team. Research and plan trip agendas where necessary, managing restaurant and hotel reservations
• collating travel costs and expenses from all working activities for the founder/director and the wider team
• assist with social media and blog schedule
• assist with general website and portfolio updates
• ensure live project programs are kept up to date and issued with wider team
• the chosen candidate will also work closely with the senior team and be exposed to interesting sectors of the business
• provide administrative assistance to the management team generally
• answering the phone/ emails and direct accordingly
• have basic IT knowledge and liaise with external IT consultant when necessary
• helping type up and format documents when required
• take on small ad hoc tasks as and when required
• help with general office administration, handling post, filing, scanning, stationery ordering
• refreshments/setting up important client meetings
• administer marketing emails for wider mail outs and supplier emails that might be of interest to design team. Set up CPDs in relation to these
• monitor studio administration email inboxes and direct emails as necessary
• aid management team in finding suitable candidates for recruitment
• proactively keep the studio tidy and free of samples unnecessary clutter, organising recycling of redundant samples and equipment
• onboarding and supporting new members of the team
• assist in organising team events – birthdays, social events, gifts, etc.

Key requirements:

• excellent and proven organisational skills
• a business qualification would be an advantage
• experience with creative social media preferable
• we will provide some training for this role and there are plenty of opportunities to learn and make this role your own

How to apply

Using the subject line “PA and studio manager” please send your CV (as attachment) and a brief covering letter with salary expectations to Kelly via the apply for job button below.

www.b3designers.co.uk

• Applications have closed.