London, UK
Bids coordinator
at Zaha Hadid Architects
Zaha Hadid Architects has an opportunity for an experienced bids coordinator to join its team in London.
We are seeking an energetic, pro-active and experienced bids coordinator who is happy to take on a new challenge and work in a very dynamic bids team. You will be part of the new business and marketing team, based in London, creating competitive submissions for the provision of ZHA’s architectural services to all civic sectors and global regions. The role is heavily focussed on bids coordination and production, including EOIs/ PQQs/tenders, etc., coordinating input from international teams of sub-consultants and working with ZHA’s projects directors with reasonable confidence and autonomy. You will also be supporting the production of large submissions, including tender-stage and design submissions, in collaboration with the wider acquisitions team and design staff.
Responsibilities:
- manage and produce submissions such as expression of interest (EOI), prequalification questionnaire (PQQ) and request for qualifications (RFQ) for international projects
- coordinate the production of second-stage bid submissions such as invitation to tender (ITT), request for proposal (RFP) often working alongside the ZHA design teams
- work closely with the partner for new business, project partners, heads of teams and senior project leaders to deliver compelling, compliant, written proposal responses, working to specified deadlines
- liaise with partnering consultant organisations and competition organisers, to identify competition requirements and then coordinate the production and delivery of submission content
- arrange for internal reviews and sign off of tenders and bid content prior to submission in line with quality requirements
- work in close collaboration with the wider communications team, where needed, to produce content for bids and presentations
- maintain the company’s business development information across all internal systems including the team calendar and the company-wide intranet, including to record potential project opportunities and ongoing competition activities, as well to keep an ongoing record of competition outcomes and general business development performance
- liaise with design staff and project administrative staff to identify and record key value information from the office’s ongoing and completed design work, to inform future bids and business development activities
Required experience:
- experience in supporting the preparation of competitive submissions, ideally working with the architecture or wider civil engineering sectors
- excellent time management skills and ability to deal with time-sensitive / multiple deadlines, often due at the same time
- excellent knowledge of the procurement process and typical bid-stage requirements such as EOI, PQQ, ITT or design submissions
- experience processing new project opportunities, including reviewing online sources, recording key information to company systems, and writing up summaries for internal review and evaluation
- experience maintaining internal systems (e.g. intranet) and content libraries (e.g. template submission content), with the objective to monitor business development activity and performance and to enhance certainty of submission quality
Required skills:
- ability to thrive in a busy and fast-paced working environment and to handle periods of intense workload
- flexible to some reasonable overtime – to note this is not a standard practice but sometimes is needed
- confident/team player, comfortable to work as part of a diverse team, as well as independently
- problem solving and highly reliable individual who is able to manage a high volume of deadlines
- excellent communication skills, including written and spoken, with an ability to deal with information and people diplomatically and with confidentiality where needed
- excellent command of the English language (other languages are advantageous but not mandatory), with experience writing compelling bids
- ability to create and build relationships at all levels across the business, and externally
- existing knowledge and interest in architecture/engineering and construction
To apply for the role, please share a copy of your CV along with your salary expectations and notice period. Due to the high volume of applicants, please note we will only be in contact should you be invited to interview. We do not require assistance from agencies at this time.