London, UK
Bid assistant/coordinator
at Hilson Moran
Hilson Moran is seeking a bid assistant/coordinator to join its team in London.
Hilson Moran is an international multi-disciplinary practice offering design consultancy services for the built environment. Active in all sectors of the construction market, the company undertakes new buildings and refurbishment schemes in both the public and private sectors.
We are seeking to employ a bid assistant/coordinator in our London Bridge office.
The role
Hilson Moran have an exciting opportunity for an experienced bid assistant to join their growing marketing team based in their London Bridge offices.
The main focus of this role is to support the coordination and production of high quality pre-qualification bid and fee proposal documentation which enables Hilson Moran to secure commercial opportunities, along with the provision of general day-to-day support to the marketing team.
You will work primarily in collaboration with the other members of the marketing team (including the bid manager, digital marketing manager and graphic designers), but will also be required to communicate and work with the senior leadership team, management directors, design directors, and departmental heads of various specialist services groups to deliver effective bid support and the promote the overall marketing approach.
Your eesponsibilities will include the following:
- PQQ /bid production
- creation of PQQ’s, bid documents and presentations using standard company templates
- completion of RFI and PQQ information via digital platforms
- collation of input into proposals and proof reading of responses
- tailoring of standard content to align with proposal requirements
- completion of all standard PQQ documentation
- creation and completion of excel templates for fee/resource calculation using standard company templates
- setting up and attendance at bid review meetings with senior personnel
- internal liaison with directors/specialists to gather and collate input
- general coordination and administration of bid activity and related documentatio
- PQQ /bid ongoing administration
- production/management of CV’s for all company new starters
- administration of fee proposal content library
- management/maintenance of corporate model answers documentation/information
- monitoring of public sources of information for potential opportunities (OJEU’s, tender portals, etc.)
- administration of tender portals
- develop, implement and maintain a record of public sector/procured bid opportunities to aid future BD targeting
- marketing support
- overseeing the ongoing maintenance of our online image library (Open Asset) including uploading and tagging new project images and keeping staff photos up to date
- in conjunction with the marketing team, create new project pages in InDesign and MS Publisher, and for the company website as required
- supporting new joiner welcome inductions with the marketing team
- support with website maintenance including uploading of content and new images as required
- general admin support including booking conference and event tickets and potentially event management
We’d like to hear from you if you have:
- educated to degree level or equivalent in marketing or a related subject
- proven experience of working in a professional environment, construction/architecture/engineering preferable, but not essential
- intermediate plus level of skills in MS office suite
- InDesign skills an advantage, but not essential
- organised and able to priorities with a good attention to detail
- strong written communication and numerical skills
- ability to work under pressure to multiple tight deadlines
- ability to interact/communicate with individuals at all levels of the organisation
- proactive, hardworking and with a positive attitude
- willingness to engage and develop understanding of technical concepts/ideas/terminology (although not a technical role and no specific technical experience required)