London, UK
Bilingual studio assistant
at Reid Brewin Architects
Reid Brewin Architects is looking for a bilingual studio assistant to join its team in London.
Exciting opportunity for a bilingual Studio Assistant at Reid Brewin Architects, London.
Our London studio is looking for a studio assistant to join their creative and growing international team due to an exciting and expanding workload.
With offices in Paris, London and Milan, Reid Brewin Architects are a multi-disciplinary practice comprising of digital savvy architects and an expanding international support team. Founded in Paris in 2006, the group specialise in a variety of projects from data centres and laboratories to office projects and luxury boutiques for global clients.
Reid Brewin Architects is a broadminded office with a culture of inclusion where we aim to provide a rewarding and enjoyable working environment and ethos.
The role
We are looking for a bilingual studio assistant to oversee the efficient day-to-day organisation of the London studio, with a particular focus on bookkeeping and financial activities. This is a varied role that would suit a proactive, highly organised individual with excellent administrative and communication skills.
As a small company there will be the expectation of flexibility to work across other areas and practices (our Italian, French and Spanish studios) as and if required.
Here is a brief description of the applicant requirements:
Accounts (60%)
This role involves working closely with the UK director and the operations manager to undertake bookkeeping and purchase ledger activities for our London and Milan studios including processing invoices, liaising with creditors and suppliers and completing monthly pay run. You will be assisting the wider business with financial reports including P&L and cash flow.
In addition, you will be involved with project finances such as fee estimates, budget tracking and invoicing via our project management software Rapport 3.
The successful candidate will have proven experience with reconciliations and payment runs and be able to challenge and investigate queries.
Human resources (20%)
You will be working alongside with the UK and Italian accountants on payroll matters and will be managing our HR records in Rapport 3. The role also involves coordinating CPDs, assisting with onboarding staff and monitoring staff reviews. You will be coordinating H&S, ensure all policies are up to date and more generally support the organisation and directors with HR related matters in the UK and Italy.
Administrative support (20%)
As a studio assistant you will be an active member of the team, positively contributing to the studio through a range of day-to-day administrative responsibilities: providing PA support to the directors, maintaining a well-organised studio environment, answering the phone, receiving and distributing post and deliveries, helping staff with administrative queries. You will support the development and implementation of office and administrative systems, such as record management, data management and filing. You will contribute to the coordination of quality insurance for the UK and Italian offices and oversee ISO audits and file maintenance.
Required skills and experience:
- fluent in French and English. Some knowledge of Italian or Spanish would be a plus
- a minimum of two years purchase ledger experience is required for this role
- strong Excel skills and good MS Word skills are essential
- experience of Sage or any other accounting software is highly desirable
- experience in an architectural practice or design environment would be advantageous
- full understanding of best practices
What you can expect:
- opportunities to work with the Paris and Milan teams with potential for travel
- the chance to become a core member of our team, helping to shape our future as we continue to grow
- 25 days of holiday
- hybrid working (50%/50%)
The role is challenging and exciting and would be ideal for a young professional, fluent in French and English, seeking a role in which if they are proactive can redefine as the group continues to grow.
Please submit your CV and covering letter outlining why you believe you would be the best candidate for the role via the ‘apply’ button below.
Reid Brewin Architects is an employer that promotes equal opportunity.