London, UK
Personal assistant
at Waugh Thistleton Architects
Waugh Thistleton is looking for a personal assistant to the directors to join its team in London, UK.
About Waugh Thistleton
Waugh Thistleton Architects has been at the forefront of zero-carbon architecture, incorporating low-energy design and innovative construction methods into buildings since their inception. The practice has an international reputation for sustainable architecture pioneering the use of engineered timber at scale, and has delivered low-carbon solutions across multiple sectors.
The role
We’re looking for a highly organised and enthusiastic personal assistant/office coordinator to join our vibrant London team. This is a key role within our innovative business, working with founder Andrew Waugh, ensuring his time is balanced and prioritised, coordinating his diary and supporting him to prepare for meetings as required.
The role is customer-facing and often the first point of contact with most visitors and clients.
While initially a maternity cover there is scope for the right candidate to take on additional responsibilities at the end of the one-year term and move into an office co-ordination/management function.
Key responsibilities:
- acting as the first point of contact, greeting visitors and responding to emails and telephone calls
- assisting the directors and management team to prepare for meetings, providing research support and helping with the production of presentations and materials
- supporting Andrew Waugh with the coordination of his diary and priorities
- ensuring the smooth operation of the office, managing key office contracts, maintaining office supplies keeping the premises looking professional and organising ad-hoc repairs as required
- assisting with PR: maintaining the image library, updating the website, collating press packs and liaising with journalists to set up interviews etc
- processing monthly expense claims and issuing invoices for talks and events
- supporting with event organisation
About you
We’re looking for a self-starter who can take initiative and work independently to provide support to the directors and wider office. The successful candidate will be an excellent communicator (both written and spoken) with high IT proficiency. Enthusiastic and willing to get involved, you will seek out opportunities and become integral to a variety of projects and initiatives.
Our ideal candidate:
- proficient in Microsoft Office (Word, Excel, Powerpoint), basic InDesign and Photoshop
- has an excellent standard of written English and verbal communication skills
- organised and able to prioritise and multi-task effectively to meet deadlines
- able to work initiatively with minimum supervision
- keep calm and focused during hectic periods
Candidates should send a CV and cover letter providing examples of work and experience in the above areas via the ‘apply for job’ button below.
Salary will be commensurate with experience.
Waugh Thistleton is an enthusiastic equal opportunities employer committed to promoting equality, diversity and inclusion within our practice, our work and the wider architectural profession. We strive to be an exemplary employer with an inclusive workplace which supports everyone in their individual development and growth.
Candidates must be able to demonstrate their eligibility to work in the UK.