London, UK
Document controller – hospitality
at G.A Group
G.A Group is hiring a document controller to join its team in London.
Job description
A new and pivotal role in our project administration team is open for a document controller (DC) to join GA’s London studio to work on two exciting and dynamic mega-projects.
The DC will collaborate closely with the internal and external project teams, the client document management teams, third party consultants and other stakeholders.
Responsibilities:
- control the issuing and distribution of documents being received and submitted
- check/verify documents prior to issue for accuracy and compliance
- track and monitor document revisions, ensuring that the latest versions are easily accessible
- maintain project registers, control logs and prepare reports as needed
- develop and implement document control processes and procedures
- maintain and update document control systems and databases
- assist project teams with folder storage structures and access of project information
- collaborate with cross-functional teams to ensure proper document distribution flow and timely delivery
- conduct regular audits to ensure compliance with document control policies
- provide training and support to the teams on document control procedures
Abilities:
- extensive document control experience in an architecture/interior design environment
- strong knowledge of document control regulations, principles, practices and standards
- excellent organisational skills and attention to detail
- strong written and verbal communication and interpersonal skills
- work well under pressure and to multiple strict timelines
- work well independently as well as part of a team
Skills:
- proficiency in document management software such as Aconex, INAXUS and/or other process-led document control systems
- proficiency in AutoCAD
- proficiency in Microsoft Office Suite
Note: This description reflects the core activities of the role but is not intended to be all-inclusive. G.A Group reserves the right to review this definition periodically and, if necessary, update, extend or reduce the above outlined role and responsibilities. Any major changes will be discussed with the employee.
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