London, UK
Procurement coordinator
at Charles & Co
Charles & Co is hiring a procurement coordinator to join its team in London.
Charles & Co – (AD100) – is a high-end interior design firm working on bespoke residential and hospitality interiors for extremely private HNW clients around the globe. We are currently seeking a procurement coordinator for our London office to assist our senior accountant in New York with managing the UK and European procurements. The ideal candidate will have at least two to three years of full-time professional procurement experience, preferably in the luxury market, and assist the design team with other administration such as setting up trade accounts, tracking and budgets. This position offers the opportunity for hybrid working and would therefore be suitable for someone who would like to work partly from home. The candidate must be available to work from our London studio a minimum of three days a week.
Procurement coordinator job duties:
- coordinating the full procurement of items for high end residential projects in UK and overseas
- experience dealing with global projects and suppliers
- maintain a network of suppliers and resources
- be confident and able to positively interact with both team members and suppliers
- managing all aspects of client proposals and purchase orders using Studio Designer
- liaise with project teams to fully understand project requirements, timelines and approvals, shipping methods to successfully deliver projects on time and within budget
- collaborate with project designers to track and record project-related expenses, ensuring they are properly allocated and reconciled according to company policies and procedures
- support the senior accountant in New York with accounting and bookkeeping tasks, accounts payable and financial record management
- sample library management, ordering supplier samples and returning
- monitoring the progress of all orders to ensure all goods are delivered in time
- organising all global shipping and logistics, including the creation of all documents and import/export procedures
- identifying errors or discrepancies in order and following up on solutions with vendors
- addressing damage issues and follow-up on repairs/replacements
- managing project procurement budget schedules and adjusting as needed
- assisting with install administration, logistics and receiving warehousing
Procurement coordinator skills:
- proficient in Microsoft Suite and brilliant at Excel spreadsheets
- Studio Designer software experience a plus
- knowledge of InDesign software a plus
- BA or higher in a related field
- three-plus years of full time procurement operations experience
- expertise in the organisation or purchasing deadlines, lead time changes, pricing changes, vendor follow-up
- must be able to efficiently work from home and commute into our central London office as needed
- to be discreet and confidential
- strong attention to detail and accuracy
- ability to organise and prioritise workload in order to meet deadlines
- proven ability to coordinate many items into a concise delivery schedule
Benefits:
- salary: £40,000 to £50,000 commensurate with experience
- paid time off: 24 days off per year plus bank holidays
To apply, please submit your resume and cover letter via the apply for job button below.