London, UK
Bid coordinator and documentation support
at Useful Simple Trust
Useful Simple Trust is seeking a bid coordinator and documentation support to join its team in London.
Location: London (hybrid working: two to three days in the office)
Salary: £28K – £30K p/a (DOE)
Hours: full-time (37.5h p/w)
Employment: permanent
Who we are
Role overview:
We are looking for an experienced bid coordinator and presentation support person to work on a variety of complex bid proposals. Working closely with the business development team and wider trust, you will play a key role in winning new business. Together with the bid manager, you will be the main point of contact for all teams contributing to proposals and ensure we follow rigorous processes to deliver high-quality bids; from bid
kick-off meetings, contributing to strategies and collating appropriate information, to assisting in writing proposals and ensuring they are produced and delivered on time.
You will be responsible for:
- coordinating the end-to-end bid process, including PQQs, ITTs, RFPs, frameworks and supplier registration forms
- follow up on bid submissions, making sure that feedback is received
- managing a central inbox for bid replies and new bid opportunities
- liaise with collaborators and consultants in multidisciplinary teams
- assemble bid tender packages, proposals, and presentations with information from all relevant internal and external stakeholders
- prepare documentation for bids and presentations, using InDesign, Photoshop, Word, Excel, PowerPoint, SharePoint and other required software
- edit, update, and create CVs, project and practice profiles
- produce quality bid submissions, reviewing information that is provided for bids to ensure consistency and accuracy, proofing and editing text
- attending and minuting relevant meetings as required
Key requirements:
- excellent working knowledge of Adobe Creative Suite, including InDesign, Photoshop and Illustrator
- proficiency in the MS Suite, including Outlook, PowerPoint, Excel and Word
- ability to work flexibly with multiple priorities while maintaining a detail-focused approach
- previous experience as a bid coordinator
- experience working on complex bids and frameworks
- experience completing PQQs, RFPs, and ITTs
- exposure and interest in sustainability – this is a core part of our business
- high level of carbon literacy or willing to become certified
- strong time management and organisational skills
- excellent written and verbal communication skills, with exceptional attention to detail
Desirable experience:
• degree in communications, architecture, marketing, business or equivalent experience
• graphic design skills
• similar role within engineering, architecture or the built environment sectors
• experience using portals such as Due North, Pro-contract and Intend
• ability to engage with and present to clients, staff and teams
Who we are
The Useful Simple Trust (UST) is an award-winning group of professional design and consultancy practices driving change in the built environment through our four brands: Expedition Engineering, Useful Projects,
Useful Studio, and Thomas.Matthews. Certified as a B Corp, Social Enterprise and Employee Benefits Organisation, we are addressing the significant issues of our time, including Net Zero carbon, circular economy, biodiversity gain, and social impact. Further to investing and growing our people as much as we do our business, we are a certified Carbon Literate Organisation and are committed to becoming carbon neutral by 2030.
Diversity statement
UST strives to be a diverse and inclusive place where we can all be ourselves. We are working to change the lack of representation of minority groups and are particularly keen to hear from anyone with relevant skills and experience who feels they are underrepresented in the industry.
We encourage people from culturally diverse backgrounds, women, people with different abilities, LGBTIQ+ community, gender, all age groups, and those with intersectional or multiple diverse characteristics to apply.
We know that diversity makes us stronger, and we are committed to creating a working environment that is inclusive and ensures everyone can be heard and valued for their contributions.
What we offer:
- an entrepreneurial environment; we’re open to new ideas
- supported route to Chartership (including professional membership fees), including enhanced learning and development opportunities
- flexible and hybrid working, including the possibility to work a compressed nine-day fortnight
- 25 days annual leave and bank holidays
- Service Recognition Awards
- working nursery scheme
- private medical insurance for you and your family
- annual eyecare plan
- life assurance
- company pension scheme (grade dependent, minimum of 6%)
- cycle to work scheme
- free access to our Employee Assistance Program (EAP) for you and your family
- thriving trust-wide social scene, including charitable activities
By submitting your CV for consideration, you consent that Useful Simple Trust can store your personal data for the purposes of recruitment and future opportunities within the company for 12 months. Your information will be handled in accordance with our privacy policy. Please note that you can withdraw your consent at any time by sending email to [email protected]
Please apply via the button below.