Dezeen Jobs

L’Observatoire International (L’O) is seeking an executive and personal assistant to the CEO to join its firm New York, USA.

Executive support

• manage a very active calendar, arrange international travel covering multiple projects per trip, prepare detailed itineraries and agendas, calendar management must be pro-active, anticipating the needs of the CEO and his staff, while prioritizing the most crucial and urgent topics and meetings
• ensure the CEO stays on schedule and has all relevant information prior to meetings (be able to provide context and pertinent facts)
• communicate on behalf of the CEO with clients and staff, some of this correspondence will be confidential
• provide research assistance to the CEO
• keep an eye on issues in the office as they arise and inform the CEO of anything urgent
• attend weekly leadership meetings and send summary memos to CEO
• attend selected client meetings outside of the office with the CEO and keep meticulous notes for later reference
• attend meetings related to CEO’s other companies in his absence and prepare summary memos of the discussion

Personal support:

• arrange CEO’s personal travel
• handle personal matters for CEO as they arise such as moving/ storage, renovations, reservations

Education and experience:

• bachelors degree required
• five years of experience supporting executives required
• proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms

Skills:

• excellent oral and written communication skills
• excellent interpersonal skills, including the ability to work well with staff, and to be the intermediary between the staff and the CEO while ensuring everyone’s needs are met
• excellent organisational skills, with attention to detail
• ability to pro-actively manage the CEO and his time
• proficiency in French a plus, but not required

Salary: commensurate with experience, including benefits package that includes medical and 401K

www.lobsintl.com

• Applications have closed.