London, UK
Office coordinator
at XCO2
XCO2 is looking for an office coordinator to join its team in London.
We are looking for an office coordinator to join our team of engineers and environmental design consultants at our central London office in Farringdon. The position will oversee and take responsibility for office administration and support functions, reporting to the operations manager and directors. This crucial and wide-ranging role combines day-to-day management of the core operational functions of the organisation and would be suited to a proven well-organised multi-tasker with a focus on Human Resources and experience of working in creative environments.
The role is a full-time position. Post-July, we will be offering flexible working to include three days in the office and two days working from home as well as a range of competitive employee benefits.
Qualifications and experience:
- minimum of bachelors degree
- one to two years’ experience in a similar role preferable
- excellent knowledge of Microsoft Office Suite; Outlook, Word, Excel, PowerPoint
Responsibilities:
- raising, issuing, and logging invoicing, and assisting credit control
- taking and transferring incoming calls, taking messages as required
- providing administrative support to operations manager, directors and working teams
- maintaining smooth running of office and ordering supplies where necessary
- sorting incoming post/courier deliveries
- welcoming clients/guests and offering refreshments
- setting up and updating projects on Harvest (project management software), Zoho, and Google Sheets
- creating new project folders and archiving completed project folders
- maintaining daily staff attendance, including lateness records, holiday leave and sick leave
- monitoring staff timesheets
- supporting day-to-day issues with IT systems and software, ensuring any issues are resolved efficiently by external IT support company
- producing PowerPoint slides for monthly office team meeting from agenda
- organising events such as the staff Christmas party
- booking staff training when appropriate
- any other relevant ad hoc admin tasks
Useful additional attributes:
- excellent communication skills
- excellent organisation and timekeeping
- working knowledge of Adobe Suite; InDesign, Illustrator
- knowledge of Sage accounting software desirable but not required
- interest in human resources and potential career development in HR role
No recruitment agencies please.
To submit your application please click the ‘apply’ link below.