London, UK
Practice administrator
at Stockwool
Stockwool is seeking a practice administrator to join its team in London.
Stockwool is one of the London’s leading architectural practices for urban regeneration. Over the last 30 years, we have built up a portfolio of acclaimed projects across the capital and the South East of England. To us, creating places that enrich all of our lives is everything. Our reputation for quality and exceeding clients’ expectations is built on our belief that successful urban regeneration makes a positive difference to people and communities.
We are looking for a bright and capable administrator to join our busy practice in a varied administrative role.
You will join our hard-working and friendly admin team and will need a service-driven approach together with a flexible, positive attitude. You will work alongside our Practice Manager to competently manage the demands of a fast-paced and professional creative office and should be able to remain calm in a pressurised environment.
With excellent verbal and written communication skills, you will have a professional, cheerful ‘can do’ attitude and bags of common sense. You should have a proactive approach, an eye for detail, be proficient in Microsoft Office and have a minimum of one year’s experience of a similar role and office environment. Experience using Sage or Rapport3 is an advantage but not essential.
Duties will include:
- fielding account and invoice queries
- maintaining purchase records and preparing the monthly ledger
- reconciling monthly invoicing and updating of the Practice budget sheet
- preparation and submission of pension payment information to AVIVA
- maintain records of credit card expenditure and complete monthly reconciliations
- accounts and HR filing and archiving
- maintaining, checking and auditing of HR records
- drafting and issuing offer letters, contracts and other staff letters
- checking employee right to work, professional registrations and references
- induction of new staff and liaison with team leaders, reception and IT
- supporting with the annual appraisal process
- updating information and production of reports on our Office Management system (Rapport3)
- supporting the practice manager with all aspects of administration, development and management of our office systems
- ad hoc reception cover including answering call and welcoming visitors
The culture of our practice is unique. We have worked hard to create an environment where every member of our team is treated as an individual and where sharing knowledge and working collaboratively is not just encouraged, it’s the norm.
If this role excites you please submit your CV and cover letter via the ‘apply for job’ button below.
We are happy to consider candidates looking for full or part-time hours with a minimum of three days/22.5 hours per week.
We regret that due to the high number of anticipated responses we are unable to respond to unsuccessful applicants. We are an equal opportunities employer. Candidates must have the right to work in the UK.