London, UK
Office manager
at Marian Boswall Landscape Architects
Marian Boswall Landscape Architects is seeking an office manager to join its team in Kent, UK.
Marian Boswall Landscape Architects is an award-winning studio based near Staplehurst in Kent. We are seeking an experienced office manager to join our successful team.
Contract type
Part-time (28 hours/four days) with potential for full-time. Hybrid working, some studio presence and working from home supported.
Role
You will work across all aspects of the business and ensure the smooth running of the office in respect of finance, HR, IT and office administration. You will be an experienced organiser who shares our values and is willing for your role to develop with the growing needs of the studio.
Responsibilities
Finance
Responsible for all financial matters including invoicing, bookkeeping, payroll, annual accounts, cashflow and projections. Input into budgets for all areas of the studio as well as financial control and analysis.
HR
Lead for all HR related matters, manage and coordinate external HR advice where necessary. Update and maintain all guidelines for the studio. This includes employee handbook, studio manual, and IT manual, employee contracts and HR processes.
PR & marketing
Contribute to the studio’s digital marketing strategy including social media, press releases, awards submissions and website analytics. Develop and update the website in conjunction with external consultant. Liaise with photographers and the media, organise photo shoots.
Operations
Lead the operations side of the studio including premises matters and supplies including phones, printers, stationary etc.
IT
Responsible for all matters relating to IT including hardware and software and managing external consultant support
Reception duties
Answering the phone and organising post
PA duties
Assisting the Principal with daily duties including filing, diary management and travel arrangements.
Attributes:
- clear communicator with excellent spoken and written English and interpersonal skills
- a keen attention to detail
- highly organised, with ability to multi-task and operate effectively and efficiently
- visual sensitivity; experience working with images and/or graphics
- competent in Mac systems including Microsoft Office. Adobe software would be an advantage
Previous experience:
- experience in financial and HR aspects of a company
- proven ability to implement and maintain IT and administration systems
- experience in a management role within a creative business would be desirable