London, UK
Project delivery coordinator/document controller
at Hawkins\Brown
Hawkins Brown is hiring a project delivery coordinator/document controller to join its team in London.
Reporting to: project delivery manager
Role
The key objective of this position is to ensure Hawkins Brown’s project delivery and document management is of the highest possible standard by assisting with document control and project processes office wide.
Level of qualification: experienced in document control requirements, process and practice.
Preferred software knowledge:
- MS Office
- Newforma
- EDMS systems such as Conject, 4Projects, Asite, etc.
Key areas of responsibility
Document control:
- building working relationships with the project teams
- working closely within the project delivery team to ensure consistency of data production
- communicating document control procedures to the design studios and providing technical and procedural support to the teams
- assisting project teams to create detailed document checklists and drawing sets throughout the life of a project
- issuing outgoing drawings and documents using various electronic data management systems
- recording incoming drawings and documents
- maintaining document control filing and retrieval using internal or externally specified systems
- assisting with production, quality assurance checking and timely uploads of documentation
- taking necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction.
- assisting with the revision of document control policies and procedures as and when required, including updating the practice’s guidance notes
- assisting with general queries with regard to project delivery across the design studios
- working closely with the project teams to maintain best practice procedures for using the Newforma software across the studio, particularly with regard to document control functions
Skills required:
- experience providing coordination and support in a programme or project environment
- strong attention to detail, with knowledge of document management standards, procedures and instructions
- experience operating across multiple projects at any given time
- good communication skills, written and verbal
- good stakeholder management skills
- meticulous and highly conscientious
- strong attention to detail, with knowledge of document management standards, procedures and instructions
- IT literate, ideally with a knowledge and interest in programs for document and data management
- ability to learn how to train others to use programmes, and training on processes and procedures
These are the key tasks as currently defined. From time to time the key tasks may be varied and the post holder will be expected to take on such variations within the constraints of the position and the level of responsibility implied in it.
HawkinsBrown is an equal opportunities employer. We know that diverse teams are strong teams, and welcome people of all identities, backgrounds, and experiences to apply. We want you to step into a role you love and offer you a workplace you’re proud to represent. We are committed to a fair and accessible recruitment process for all candidates. We would be happy to make any reasonable adjustments during the application or interview process, please just let us know!