London, UK
Personal assistant
at Adjaye Associates
Adjaye Associates has a vacancy for a personal assistant to join its team in London.
Personal assistant to executive assistant and principal
Adjaye Associates was established in June 2000 by founder and principal architect, David Adjaye OBE. Receiving ever-increasing worldwide attention, the firm has offices in London, New York and Accra and has completed work in Europe, North America, the Middle East, Asia and Africa.
We are an award winning and innovative architecture and design firm with work ranging from furniture, exhibitions and private houses to civic buildings and urban masterplans. The truly multicultural and multinational team at Adjaye Associates draws inspiration from a broad cultural discourse, resulting in a compelling body of work in Europe, USA, Africa and the Middle East.
We are looking for a junior PA to the executive assistant – we need a candidate who has an eagerness to learn and wants to jump straight into our busy and energetic studio and assist the executive assistant and the principal. The ideal candidate will have experience as a personal assistant and will be able to work enthusiastically in a fast-paced environment. This person must be well organised, flexible and enjoy the administrative challenges of supporting an office of diverse people. Our team needs a detailed-oriented person with the ability to keep calm under pressure. A friendly manner is essential and the ability to work as and when needed – which can include some weekends.
Role and responsibilities will include but not limited to:
- book transport, accommodation and all other travel admin (eg. visas, health insurance)
- adhoc administration tasks
- assist with the organisation of board meetings
- type up reports, project correspondence, minutes
- manage diaries, book and set-up meetings, arrange catering
- filing, folder management
- answer telephone, filter calls, take messages and confirm follow up
- cover for front of house and wider admin. team when required
Skills:
- highly organised
- friendly and enthusiastic
- ability to prioritise and multitask
- can-do attitude with a willingness to help
- flexible and able to adapt to others deadlines
- an interest in Architecture, Arts or Design is useful
- Professional phone manner
- impeccable English language communication skills, both spoken and written
- excellent knowledge of Microsoft Office
- ability to cope well under pressure
- trustworthy, discreet and reliable
- must have the right to work in the UK
Adjaye Associates believes in the power of a shared table to bring people together as we are committed to building an inclusive team. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender.