London, UK
Office coordinator
at Gustafson Porter + Bowman
Gustafson Porter + Bowman has a vacancy for an office coordinator to join its team in London.
Gustafson Porter + Bowman is an award-winning leading landscape architecture practice which has received public acclaim for creating engaging and beautiful spaces around the world.
Reporting to the practice manager, the office coordinator manages front of house and supports the smooth running of the office and its facilities. In addition, the role requires occasional support to the partners, new business and marketing leads.
The successful candidate will be highly organised, a confident communicator, ready to take the initiative, and keen to learn all about and contribute to the successful running of a fast-paced and globally renowned landscape architecture practice.
Contract type: permanent
Hours: full-time. 08:45 – 17.45, five days per week (40 hours)
Salary: £25,000 – £28,000 per annum
Location: Camden, London NW1
Key responsibilities:
- front of house: first point of contact, welcoming guests and managing general calls, emails and post
- team support: working alongside practice manager and IT contractors to provide daily support to the design team
- meetings support: providing print, communications, refreshments, transport, etc.
- national and international travel: booking and itinerary coordination
- reference libraries and archives: working alongside the design team to support their organisation
- office supplies: managing inventory and supply of stationery, pantry, cleaning, first aid and kitchen equipment
- building maintenance: identifying and troubleshooting housekeeping and building maintenance requirements. Liaising with office cleaner, builder and regular suppliers as necessary
- contractor liaison: routine relationship management with office contractors: waste and recycling, telecoms and internet, electricity, gas, water, security, cleaning, etc.
- health and safety: scheduling annual maintenance and testing of key utilities: gas, electrical, first aid, fire safety, alarms
- first point of contact for 1a tenants
- routine care of office plants
Key skills
- proficient in MS Office
- professional, confident and sensitive communicator – both written and oral
- experienced multi-tasker. Able to prioritise multiple work-streams, whilst maintaining close attention to detail and delivering on time
- keen to use initiative and learn every day
This list is not exhaustive and is intended to reflect the main requirements of the role.
Closing date for applications: 31 October 2022
Start date: ASAP
How to apply: Please submit your CV and cover letter via the apply for job button below with the job title ‘Office coordinator’ in the subject line. Please include your current availability, salary expectations and right to work status.
Gustafson Porter + Bowman is an equal opportunities employer. We are committed to creating a diverse and inclusive team and welcome and encourage applications from all sections of the community. No person shall receive less favourable treatment or consideration on the grounds of race, religion, nationality, ethnic origin, sexuality, disability, social class or marital status.
No agencies please.
Please note we are only able to respond to shortlisted candidates.