London, UK
Resource coordinator
at Gillespies
Gillespies is hiring a resource coordinator to join its team in London.
Resource coordinator
Maternity cover 12-month contract
London, UK
Gillespies is a leading landscape design and masterplanning practice with an outstanding reputation for delivering responsibly designed, transformative and award-winning spaces that add real value to people’s lives. We work with forward-thinking clients on pioneering projects that push the boundaries in creativity, innovation and sustainability. We have offices throughout the UK and an exciting national and international portfolio of projects. The pandemic has strengthened the importance of delivering well-designed healthy spaces that are inclusive for all.
The role:
- location: Clerkenwell, London, UK
- contract: 12-month fixed-term contract, three days a week
- reports to: partners (South)
Purpose of the role:
- To support effective project resourcing across two studios (Oxford and London)
Main responsibilities
Resourcing:
- organising weekly meetings with the senior management team in the London and Oxford Studios to manage the overall resourcing plans on VantagePoint
- attend monthly project manager meetings run by partners where each team reports on progress and needs. Prepare summary notes to inform resourcing and recruitment that can be fed back to the recruitment manager and people and culture manager
- oversee resource and new recruit allocation against senior management team requests and income generated by each team (requires knowledge of the project finances)
- liaise and be visible to each project manager to get a deep understanding of their work, their project workload, their team and their needs
- maintain studio team structure schedules
- work closely with the recruitment manager and give regular updates on recruitment needs for each studio
- work closely with the people and culture manager to inform and update on changes within the teams
- work closely with the finance controller, who is tracking profitability levels with each project manager to keep a good understanding of the project performances
Person specification
Knowledge:
- excellent knowledge of Outlook, Word, Excel, PowerPoint, MS Office, Vantagepoint or similar project management software (would be an advantage)
- good knowledge of MS Project, Newforma Project Centre and OpenAsset
- understanding of good customer service principles
Essential skills and experience:
- excellent communication skills, both verbal and written
- excellent planning and organisation skills
- ability to work well under pressure and prioritise multiple requests and tasks
- good problem solver and decision maker
- strong numeracy skills
- ability to work independently using own initiative and as part of a team
- ability to develop effective administration and support systems
- ability to complete tasks and projects on time and to a high standard
- experience in managing and reviewing contractor/supplier contracts; good negotiation skills
- strong interpersonal skills and ability to interact effectively with internal and external stakeholders at all levels
- effective relationship-building and networking skills
- ability to make sound decisions and escalate any issues to the management if needed
- ability to effectively prioritise and manage own and other workloads
- excellent attention to detail
Behaviours:
- proactive, resilient and adaptable
- customer focused
- approachable and displaying a positive attitude
- interested in learning and developing skills
This job description reflects the present requirements of the post. As duties and responsibilities change and develop, the job description will be reviewed and may be subject to amendment in consultation with the post holder.
We offer:
- a competitive salary with a range of benefits
- a flexi-hours scheme to allow for a healthy work-life balance.
- two days a week working from home for full-time staff or one day a week for part-time staff.
To apply
All candidates must be available to start immediately or within no longer than a month.
If you think you are a suitable match for this role, please submit your CV via the apply for job button below.
References will be required after interview.
Gillespies is an equal opportunities employer. We regret that we can only respond to successful applications.
No agencies, please.