London, UK
Document controller
at Zaha Hadid Architects
Zaha Hadid Architects is seeking a document controller to join its team in London.
Job title: document controller
Reporting to: project lead
Hours: 40 hours
Location: London
Key relationships: project leader, project team, cluster rep
Purpose of role
Responsible for ensuring the project team follows client scheduling standards and procedures, and performing schedule audits.
experience in managing and maintaining document control tasks within a project team, uploading and downloading documents in a timely manner and preparing and formatting letters for the project director and project accountant.
Technical skills and qualifications required:
- degree/bachelor’s degree preferred on architecture or engineering
- two to five years related experience in quality and document control
- excellent computer skills in Microsoft Office and SharePoint
- knowledge of ACONEX and ProjectWise platform is an advantage
- experience in operating, Aconex platform is preferred
- able to classify, organise and archive all project documentation in clear and simple structures
Personal skills:
- strong work ethics
- excellent interpersonal skills
- excellent verbal and written communication skills
- excellent clerical and organizational skills
- organisational skills that allow coordination and maintenance of a large number of prospects/projects
Areas of responsibility (not exhaustive):
- administer the document lifecycle (author, approve, publish, distribute, revise, retire, archive) architectural, engineering, construction documents and other business policies and procedures
- prepare electronic document templates
- scan documents, update procedures, and type Word documents as required
- review documents for accuracy, clarity, correctness, spelling and grammar
- develop and maintain the master electronic project files per project management needs
- develop and maintain system’s integrity, ensure the system is intuitive and user friendly for quick document search and retrieval
- review new and revised documentation for suitability and conformance to client’s standards including record retention
- ensure that project deliverables are uploaded on ProjectWise and ACONEX and maintained on the correct formats, consistent with the client’s requirements
- attend internal and external meeting preparing agenda and minutes
- other duties as assigned by management
This job description is not exhaustive and reflects only the core (generic) activities required of this position. The specific roles, responsibilities and duties may change from time to time to respond to ZHA’s needs. There is a requirement for the holder of this position to adopt a flexible approach to work.