Dezeen Jobs

Price & Myers is hiring a studio manager/project coordinator to join its team in Oxford, UK.

At Price & Myers, the studio manager/project coordinator role is essential in providing overall coordination of the running of the Oxford studio plus project-related support within the engineering group. This allows the technical staff to focus on the engineering, enabling our projects to run smoothly.

Key tasks

Studio management:

• managing all aspects of the studio including office supplies, incoming and outgoing information, welcoming visitors etc
• liaising with the landlord and managing the organisation of general maintenance and upkeep of the studio
• organisation of internal events
• minute taking
• assist with scanning, printing, filing, editing of drawings, documents, emails etc as required

Project coordination:

• receive, file and issue all drawings on all large projects – by use of the internal server systems but also using the file management system and external eDMS sites
• work closely with the CAD team regarding issuing of drawings and implementing agreed BIM protocol and naming conventions
• attend external meetings and workshops organised by other organisations in respect of the specific eDMS site proposed for a project
• carry out desk studies on projects and research on buildings and sites

Project administration:

• open new jobs and close completed jobs
• when projects are completed, collect the required information for the ‘Final Construction Issue’ folder
• assist the partner and associates in the preparation of project fee schedules
• attend Monday programming meeting and maintain project and drafting deadline information for the group
• monitor the groups’ invoicing schedules, keeping them up to date and making any necessary changes
• ensure that project fee information is up to date, including confirmed client details, updated project costs and fees
• manage the paper filing, if any, for projects
• manage the archiving of any paper information and organise the digital folders in preparation for archiving

General:

• manage the group project QA process
• assist with scanning, printing, filing, editing of drawings, documents etc as required
• prepare letters, reports and specifications, presentations
• provide administrative support as necessary to the group, responding to letters, assisting with fee letters and proposals and arranging internal meetings, especially monthly group meetings
• booking travel for site visits
• meet with the practice manager and the other project coordinators to discuss upcoming workload and manage cover over holiday periods and other busy times

Other:

• working closely with the communication team, collate data and images for project sheets, update CVs etc
• liaise with the technical coordinator on issues relating to technical support systems
• suggest changes to internal systems and processes to make them more efficient and robust
• produce welcome/induction packs for the Oxford studio new starters
• coordinate and contribute to the induction process for the group’s new starters
• assist project coordinators in other groups to meet deadlines as and when required

Note: the hours for this role may occasionally be dependent on drawing issue deadlines and some late working may be needed to ensure that information is issued on agreed dates. A degree of flexibility in working hours will be needed.

www.pricemyers.com

• Applications have closed.