Pulborough, UK
Procurement and studio coordinator
at Anya Brakha Interiors
Anya Brakha Interiors is seeking a procurement and studio coordinator to join their team in Pulborough, West Sussex.
Main responsibilities:
- report directly to the creative director
- organise and replenish materials library and request samples
- find new suppliers and organise monthly new supplier presentations
- onboard new suppliers and prepare protocols
- order for projects, including furniture, fabrics, equipment, lighting, bespoke items and soft furnishings
- receive invoices and ensure they are submitted for payment and schedule updated with details, save copies in the project file for reference and audit trail
- issue and track invoices
- communicate, negotiate and form relationships with suppliers
- track deliveries into the warehouse and to project sites
- enter all the data on the internal procurement system, mark up deliveries and distribute to teams
- liaise with suppliers to ensure all goods are in within required time frame
- complete checks in the warehouse and on site
- gather all invoices and work closely with the finance department
- communicate with staff, client, suppliers and others in a professional and timely manner
- produce budgets, reports and project schedules
- organise for any additional or replacement items
- request refunds and organise collections
- respond to maintenance requests, gather snagging items and execute the snagging list with the required subcontractors to ensure it is complete
- advise warehouse to start to expect deliveries and send schedule of items to allow them to mark off when received
- re-specify items which are out of stock or on a long lead-time
- purchase vintage items and send for reupholstery
- ensure everything is compliant with regulations
- keep budget on track
Candidate preferences:
- must have excellent communication and negotiation skills
- must have ability to work under pressure and meet tight deadlines
- must have previous experience in a similar role and in an interior design company or furniture business
- must be flexible and able to multitask
- must be a self-starter and able to take responsibility
- must have ability to build effective professional relationships with the team, clients, suppliers and subcontractors
- must have great skills in prioritising workload and organising to meet tight deadlines
- must be a driven, organised and motivated team player in a fast-paced team
- must have excellent proficiency in Excel and Adobe InDesign
- experience with Estimac/EstiPC highly desirable
- based in our workshop/studio in Storrington, Pulborough
- must have own transport and be willing to commute to studio and sites in London when required
Please apply via the apply for job button below.
Salary: Undisclosed