London, UK
Studio coordinator
at Foster Lomas
Foster Lomas is recruiting a studio coordinator to join its team in London.
Purpose of role
To provide support to the operational function of Foster Lomas. To maintain the day-to-day operations of the studio across facilities, administration, and communications.
The studio coordinator will report to the practice manager and provide assistance to the directors.
Studio and administration, including:
- monitoring and actioning the Foster Lomas general/shared email inboxes and answering all incoming telephone calls
- ensuring the studio is presentable and inviting, at all times
- greeting and looking after visitors to the studio
- distributing all incoming post and packages, and organising courier deliveries as needed
- managing studio supplies, carrying out weekly stock checks, making orders and replenishing supplies as required
- overseeing the meeting room calendars and ensuring internal meetings are set up and guest refreshments provided
- organising travel, insurance and visas and coordinating expenses with the finance manager
- organising the studio CPD programme and arranging lunches/catering for in-house CPDs
- organising events (summer and Christmas parties, trips and monthly team breakfasts)
- responsibility for arranging studio maintenance and liaising with utilities contracts and external suppliers
- acting as the main point of contact for external IT support and communications with staff
- monitoring Health and Safety arrangements, organising annual risk assessments and maintaining compliance by acting on any actions or non-conformities identified
- acting as fire marshal and first aider
- support the project and procurement teams’ with relevant tasks as required
- managing the studio library, including online resources
- provide personal assistance to the directors as required (managing email correspondence and filing, booking travel and coordinating meetings)
- monitor tender portals and registers and report any relevant opportunities to the senior team
- providing administrative support to the quality manager to maintain quality records
- coordinate marketing content and ensure that the website and sector presentations are up to date
- assist with bids, presentations and competitions as required
- develop and improve operations, including the creation and maintenance of the office manual
Requirements:
- a creative problem solver who is highly self-motivated, with great initiative
- personable communicator with great interpersonal skills must always be approachable
- must be extremely organised, with great attention to detail
- must be able to multitask, good at prioritising and managing your workload, Good Microsoft Office skills, and knowledge of WordPress, Photoshop and InDesign would be beneficial but not essential
- knowledge of architecture and interior design industries would be beneficial
Foster Lomas
Foster Lomas is an architecture and interior design studio located near bustling Bermondsey Street, in walking distance from both London Bridge and Borough Stations.
We create a design that is thoughtful, meaningful and steeped in the discipline of arts and crafts.
Foster Lomas promotes a positive work/life balance. We are open to flexible working options and are a family-friendly employer. We are committed to developing staff, offering regular reviews and opportunities to evolve creatively and professionally.
We are an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.