London, UK
Office administrator (maternity cover)
at Casson Mann
Casson Mann is hiring an office administrator (maternity cover) to join its team in London.
Join our creative studio
Location: Old Street, London EC1
Contract: full-time, fixed-term contract, 18 months maternity cover
Company: Casson Mann – exhibition and interior design
Casson Mann is an award-winning exhibition and interior design studio, known for creating immersive experiences for museums, galleries and cultural institutions around the world.
With a friendly team of 22 creatives based near Old Street, we’re now looking for an organised, proactive, and enthusiastic Office Administrator to keep our studio running smoothly during a maternity cover period for 18 months.
If you thrive in a varied role, enjoy being the go-to person who keeps everything on track, and want to be part of a collaborative, design-driven environment, we’d love to hear from you.
What you’ll do
You’ll be the heartbeat of the studio! Making sure our environment is welcoming, efficient and well-supported.
Your responsibilities will span
Studio administration:
- oversee and implement our health & safety policy across the studio
- maintain our archive, databases, intranet and shared spaces
- organise studio events including team lunches, annual trips and Christmas celebrations
- arrange international travel and itineraries for our designers
- book and coordinate team training
- support with IT equipment tracking and liaise with external IT support
- provide diary and admin support to our Founder
Facilities management:
- manage cleaning and recycling contractors
- order office supplies, design materials and kitchen essentials within budget
- assist with renewals of subscriptions and supplier relationships
Reception and front-of-house:
- be the friendly first point of contact for visitors
- answer phones and manage the main inbox
- keep the studio tidy and welcoming, especially for guests
- book couriers, printers and manage meeting room arrangements
HR support:
- coordinate monthly team breakfast meetings
- update the company intranet
- manage CVs, interviews, and candidate communications
- post job adverts and organise internships or work experience
- support sponsorship and visa administration
Finance support:
- process company credit card expenses and track spending
- assist with invoicing when required
What you’ll bring:
- prior experience in office administration
- excellent written and verbal communication
- a sharp eye for detail and outstanding organisational skills
- proactive, positive attitude and a supportive approach to teamwork
- confidence using Apple Macs and Microsoft Office
- a willingness to learn and develop
- an interest in museums or design is a bonus
- health and safety experience is helpful, but not essential
Why join us?
At Casson Mann, you’ll be part of a warm, creative, close-knit team who care about what they do. You’ll play a key role in supporting a studio that designs some of the world’s most exciting cultural experiences.
We are proud to be an equal opportunities employer and value the richness that a diverse and inclusive team brings.
Please can interested candidates email their CV and covering letter to [email protected]