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PLP Architecture is seeking a bids assistant to join its team in London for a period of maternity cover.

About us

Join a globally fluent studio where diverse perspectives, rigorous thinking and partner-led collaboration shape work that responds to a changing world.

Our approach is context-driven and focused on long-term performance and meaningful change, supported by our in-house research and strategy consultancy, PLP Labs.

We believe architecture should connect people, place and purpose, guided by a clear understanding of climate, culture and patterns of use.

From our headquarters in London, and studios in Singapore and Tokyo, we shape outcomes through informed decisions grounded in behaviour and lasting value.

Position

We are seeking an organised and enthusiastic bids assistant to provide maternity cover within PLP’s business development team.

Working as part of a small and collaborative team, the bids assistant will support the preparation and coordination of high-quality bid submissions for UK and international opportunities.

The role will involve working closely with the bids coordinator, partners, project teams and the wider business development team to produce compelling, accurate and well-presented submissions.

This is an excellent opportunity for someone with an interest in architecture and the built environment who has strong organisational, writing and document-production skills and would like to develop their experience within bids and business development.

Key responsibilities:

• support the coordination and preparation of bid submissions, expressions of interest, pre-qualification questionnaires and RFP responses
• assist with managing bid deadlines, submission requirements and internal review dates
• coordinate information and contributions from partners, project teams and other colleagues
• assist with tailoring CVs, project case studies and standard bid content to suit individual opportunities
• format and produce professional bid documents and presentation materials
• maintain and update the bid library, including CVs, project information, credentials and standard content
• proofread and review submissions for accuracy, consistency, presentation and compliance with submission requirements
• support the preparation of interview and pitch presentations
• maintain records of opportunities, submissions and bid outcomes
• assist with maintaining relationships and information relating to sub-consultants and external collaborators
• support the management of vendor and procurement portals, ensuring registrations and company information remain up to date
• provide administrative support for UK and international business development activities
• support the maintenance and accuracy of PLP’s CRM database
• assist with general business development administration and reporting as required

Skills, qualifications and experience:

• previous experience in a bids, business development, marketing or administrative role would be advantageous, ideally within architecture, design, construction or the wider built environment
• an interest in architecture, construction and the creative industries
• strong organisational skills with the ability to manage several tasks and deadlines simultaneously
• excellent written and verbal communication skills, with the ability to write clearly and concisely
• excellent attention to detail and a thorough approach to checking documents
• strong administrative and document-production skills
• confident working with colleagues at different levels across the business
• a proactive and flexible approach with a willingness to learn
• able to work effectively under pressure and respond positively to changing priorities and deadlines
• good working knowledge of Microsoft Word, Excel and Adobe Acrobat
• experience using Adobe InDesign and Photoshop would be advantageous
• experience of CRM systems, bid databases or procurement portals would be beneficial but is not essential

Attitude and culture fit:

• a collaborative team player who enjoys working within a small, busy team
• friendly, professional and confident when communicating with colleagues and external contacts
• proactive and willing to take ownership of tasks while knowing when to seek guidance
• comfortable working in a creative, fast-paced architectural environment
• able to build positive working relationships with partners, architects, project teams and support functions
• flexible and adaptable, with the ability to respond constructively to changing priorities
• calm and organised when managing competing deadlines

Details:

• be part of an internationally respected studio that represents 37 nationalities and speaks 45 languages
• great studio environment with a very friendly atmosphere to work in
• large, international, established practice of 100+ team members
• modern office space
• excellent transport links in the heart of London
• excellent benefits package including Private Healthcare, Healthcare Cash Plan and Pension Scheme

PLP Architecture International Ltd is an equal opportunities employer.

We welcome people from all backgrounds.

Please submit a covering letter and CV via the apply for job button below and include ‘bids assistant’ in the subject line.

All candidates must be eligible to work in the UK.

www.plparchitecture.com