Dezeen Jobs

BIG is seeking an executive assistant to join its local leadership team in London.

BIG is a group of 500+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in Copenhagen, New York, London and Barcelona. Our built work ranges from the most diverse urban playground and Michelin-star dining – to affordable housing that feels everything but and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually on Mars! While we are led by a group of expert partners, directors and associates – a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We share our collective knowledge and expansive network through study trips and educational workshops – BIG School offers in-house lessons while BIG Picture brings in industry experts to inspire and invigorate. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in, to give form to our future one project at a time.

Our office is growing at a rapid pace and we are therefore on the lookout for a full-time executive assistant to help manage the multiple complex schedules and needs of our local leadership team, ensuring a smooth workflow.

You will be based in our London office together with 95 fantastic BIGsters, where you will work closely with two of our local partners and our managing director. You will be reporting to the executive assistant to our senior partner and you will become part of a fast-paced, vibrant and highly creative office milieu, where plans change, new and exciting challenges emerge, and last-minute travels happen and where no two days are ever the same. Occasional weekend attention and late afternoons/evenings can occur, so flexibility is important and thriving in a busy environment is key!

Maintaining a high-level overview and joggling many tasks simultaneously is a big part of the job, hence understanding the overarching needs of the local leadership team, being proactive, as well as having a high sense of urgency and service-minded attitude is important to fulfil the role.

Join us on this mission if you are an executive assistant who: 

• is organised, structured and detail-oriented
• is capable of multi-tasking assignments that often vary in scale and scope
• can manage multiple changing schedules and daily calendars
• is capable of multi-tasking assignments that often vary in scale and scope
• is proactive and completes tasks with a sense of urgency
• has excellent interpersonal skills and written communication skills
• enjoys a busy and creative environment with many diverse personalities
• ss comfortable with fast-paced decisions and rapidly changing environments
• feels that no administrative task is too little or too great
• is a good colleague and a team-player who wants to engage in BIG’s unique office culture
• can be flexible with regard to working hours and assignments
• can act with discretion and maintain confidentiality at all times.
• is incredibly professional on the phone, in e-mails and in person
• has a sympathetic and nurturing demeanour

Duties include, but are not limited to:

• The management and organization of schedules and calendars
• booking business travel and obtaining relevant travel visas for the local leadership team and any other staff travelling with them
• liaising with internal and external stakeholders on behalf of the LON leadership team
• booking and preparing relevant meetings
• weekly preparation and submission of timesheets
• monthly expense reconciliation
• document filing and general administration
• answering phone calls and e-mails
• assisting in the planning of various office events and in-house meetings
• supporting the executive assistant to the senior partner with ad-hoc tasks as needed

Qualifications and experience:

• one to three years’ relevant experience, preferably from other architectural and design studios
• strong proficiency in Microsoft Office, InDesign is a plus
• fluent in spoken/written English
• you mut be proactive, organised, structured and detail-oriented
• you must be calm, focused and enjoy multi-tasking
• you must be flexible and enjoy a busy and creative environment
• it is essential that you are a strong team player, collaborative and resilient, with a good sense of humour

This job description reflects the core activities of the role although there will be changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work.

Application

Please upload your CV via the link below. We will contact you if your profile matches our requirements. Relevant applicants will be interviewed on an ongoing basis and we are looking to fill this role as soon as possible.

Please click here to apply

You must have permission to live and work in the UK.

Salary will be subject to relevant qualifications and experiences.

www.big.dk

• Applications have closed.