London, UK
Business coordinator
at FreeState
FreeState is seeking a business coordinator to join its team in London.
What the world needs now, more than ever, are places that support diverse communities over time and experiences that inspire positive action and activity. More than just creating the environment, this requires active planning to design experiences that not only attract and engage, but also involve people, prompt participation and create belonging.
As part of international design firm Hassell, FreeState works out of our studios in the UK and Australia with clients in a number of sectors. We work with brand builders and city makers to design the sorts of places that people want to live, work and play in. From reimagining airports, universities, precincts and whole neighbourhoods – we design experiences that genuinely matter to people.
Our work is diverse and challenging. One size never fits all, so we look to design and deliver the right solution to the right problem for every client. We work together to create best-in-class experiences, built on considered strategies, enabled by space, culture, brand and technology.
For FreeState, it’s about properly understanding what people want and need. We are a global pioneer in experience design across the physical and digital environment. It’s a transdisciplinary approach to masterplanning the experience, one that includes researchers, strategists, designers, and curators to come together to solve complex challenges.
About the team
As experience masterplanners, we have built our reputation working alongside some of the world’s biggest brands and cities.
Our people come from a variety of backgrounds, including design research strategy, consulting, spatial design, place-making, technology and brand. This diversity helps us partner with clients to create human narratives – designed journeys and immersive experiences that connect people with each other and places they’ll never forget.
About the role
As a business coordinator with Freestate in London, you’ll proactively provide support across multiple aspects of our business, including:
- support administration by managing schedules, operational processes and systems
- assist with meeting schedules and bookings, travel requirements and general team administration
- invoice management for general expenses
- support business development activity including bid management, and CRM data input
- work with our team in the UK and Australia to oversee and manage marketing and communications campaigns
- set up and management of projects including contractual agreements, project schedules, budgets, invoicing
- support project and finance processes, forecasts, input of data and monthly reporting
About you
We’re looking for someone who:
- is self-motivated and enjoys wearing multiple hats to ensure things get done. As a small team, we focus on outcomes rather than activities and therefore a start-up mentality with the willingness to learn and contribute ideas is key
- is results oriented and able to take initiative to solve problems as well as relentlessly curious and wanting to learn and develop
- has three plus years experience in a similar business
- coordination/administration role in creative environment
- excellent verbal and written communication skills
- highly organised
- experience in bid and tender management, producing and analysing financial reports as well as some visual communication skills (InDesign, PowerPoint and Google Slides) would also be highly desirable
- hold the right to work in the UK
Why FreeState?
This is a unique opportunity to be involved in a team that will contribute to shaping the expansion of our global practice. We value diversity, employing people across a number of regions, representing many different cultures and ethnic backgrounds.
Our team has access to a range of benefits to support development and wellbeing:
- creative studio working environment
- development and training including access to an online training program
wellbeing benefits - flexible start and finish times, part time and job share arrangements
- professional memberships
- study assistance
Apply now
We’re a fast-paced and proactive practice so we don’t wait until applications close to review them. Submit your application as soon as possible for the best chance to land your ultimate job.
FreeState and Hassell are equal opportunity employers.
We will not accept speculative candidates via agencies or third parties.