New York, USA
Senior HR coordinator
at Grimshaw
Grimshaw is seeking a senior HR coordinator to join its team in New York.
Grimshaw is a global architecture and design studio of ideas and invention, driven by a desire to connect people to each other and the world around us. We recognise the urgency of the challenges that face our planet, and our duty to deliver architecture and design best suited for a flourishing future. Our studios are founded on analysis and exploration. We relish the challenges inherent across a wide range of work, engaging our expertise and agility to deliver lasting, meaningful design that brings value and joy to clients and users. At Grimshaw, we encourage creativity, collaboration and innovation. We want our staff to be fulfilled by their time with us as we know the key to our continuing success is working with and engaging the most talented people we can find.
We are seeking a senior HR coordinator, systems and special projects to join our New York studio.
The role
This role reports directly to the chief people officer (CPO) to assist with special projects and HR systems administration. The senior coordinator will help support continuous improvement projects to strengthen our HR best practice in line with advancing our people strategy. The ideal candidate brings a skillset focused on reporting, technology, project management, requirements gathering and vendor management with a strong attention to detail.
This role is a 12-month contract that will be based in our New York office with an opportunity for a hybrid work schedule.
Major tasks:
- serve as the go-to subject matter expert for all HR systems and applications (HRIS, ATS, LMS)
- ability to maintain and troubleshoot HR systems with internal and external stakeholders
- be the first point of contact for all HR system queries
- manage global HR data, ensuring integrity and efficient maintenance
- ability to analyze trends in data and create customized ad-hoc reports for various stakeholders
- develop and deliver training materials to new HR system users
- streamline processes and workflows, automating manual processes where necessary
- assist with preparing staff and leadership presentations
- working closely with the CPO, helping to design new HR process and global initiatives such as performance management, global mobility, health and wellbeing, mentor programs, employee engagement
- provide ongoing support for special projects and key initiatives
- assist with any other global HR-related tasks and functions as needed
Skills and competencies:
- experience of successful project management and delivery of specialized HR projects
- ability to quickly build strong working relationships across different global locations and time zones with managers and staff at all levels
- able to independently manage multiple assignments and prioritize workflow
- proficiency in running and analyzing data
- proactive, organized and resourceful; able to solve problems and escalate appropriately
- ability to develop creative presentations
- excellent time management skills
- strong verbal and written communication skills
- must bring an intellectual curiosity and have the ability to learn quickly
Position requirements:
- minimum of five years related HR work experience
- extensive experience using various HR systems and strength in HR data and analytics, process and technology
- highly organized with the ability to multi-task and maintain strong attention to detail
- experience in a creative or professional services industry highly preferred
Grimshaw is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all our colleagues.