London, UK
Document controller/admin assistant
at MICA Architects
MICA Architects is seeking a document controller and administration assistant to join its team in London.
MICA Architects is looking for a document controller and administration assistant to perform key project administration duties within our studio at Camden Town, London. This is a permanent full time position.
You will work alongside a highly motivated team of architects and urban designers and support staff who work in a studio environment. The team are friendly, collaborative and supportive to ensure that every project and employee achieves their full potential. Training will be provided for various document management systems in use by the office.
About us
MICA is an international, award winning architecture design practice. We work at all scales and levels, from a regional urban design and landscape level to individual buildings , interiors and the furniture. MICA was awarded Architect of the Year 2020, Refurbishment Architect of the Year 2020 and AJ Retrofit Project of the Year 2021. Our friendly and skilled teams include certified Passivhaus designers and Specialist Conservation Architects. We are signatories of the Architects Declare: Climate and Biodiversity Emergency and we follow the targets set out in the RIBA 2030 Climate Challenge. We are patrons of charities including the Social Mobility Foundation, Stonewall, Blueprint for All and are W Programme members.
Your role
Your role will include assisting the project teams with document control on Atvero cloud based system, as well as other project-specific document management systems, whilst also being front of house providing assistance to the admin team. You’ll be taking calls and messages, monitoring post, organising couriers and greeting visitors on a daily basis. In addition to this you’ll be responsible for ensuring the studio and facilities are kept clean and tidy, managing supplies, stationery and stock, and being responsible for booking and setting up meeting rooms. Due to the nature of the role this is an office based position, however we can offer one day WFH, or further flexible working arrangements can be agreed with the directors in advance notice.
Candidates will ideally have:
- computer literacy and good understanding of electronic document control systems (Microsoft 365, Sharepoint, Adobe)
- a positive work ethic and be approachable
- exceptional organisational skills and be detail orientated
- experience in document control on architecture practice is preferred but training will be provided
Duties will include
Document control:
- liaising with both internal and external project teams in establishing procedures for information workflow
- assisting and training others in document control and management procedures
- ensuring timely uploading of design information in line with internal and client project requirements to electronic document management systems
- maintain all drawing records for allocated projects including drawing issue registers
- final quality control review of information submission
- development and maintenance of project procedures
- filing and organising contact (hardcopy and digital) all project documentation
- keeping project contact lists up to date
- working to tight deadlines and ensuring documentation filed in the correct location and categorised according to the type of document
- maintaining internal Sharepoint sites and ensuring reference information is kept up to date
Administrative support:
- first point of contact for all visitors
- answering calls
- assisting with refreshments, lunches etc when required
- assisting with printing, binding / filing / photocopying
- assisting with Health and Safety Documents when required
Benefits
You’ll enjoy some great benefits including competitive remuneration, continued professional development through a peer mentoring programme, 20 days holiday and bank holidays, birthday day off, access to MICA employee assistance program, eye care contributions, enhanced maternity pay/ parental leave, office social activities, salary paid monthly and yearly trips to different cities.
MICA is an equal opportunities employer and pay the London living wage, as accredited by the London living wage foundation. We encourage applications from women, disabled and black, asian and minority ethnic candidates, as these groups are underrepresented in the industry. Please let us know if there are any reasonable adjustments we can make, to help in your application or with our recruitment process.
Salary is negotiable dependent on experience.
To apply please send your CV and cover lettering for the attention of Gavin Miller using the ‘apply’ link below.